Construction Office Manager

Job Type

Full time

Posted

17 Mar 2025

Location(s):

Kent

Job Description

Ferns Group are a family run business with over 25 years’ experience as an established Utilities and Reinstatement company, specialising in Telecoms Civils, and tailored reinstatement services.

Our Mission is “to be the preferred choice in our field by adding value to our business partners without compromise to quality, safety or the environment.”

Job Summary

We are seeking a dedicated and experienced Construction Office Manager to oversee all aspects of the office administration for our busy civil engineering and construction department. You will be responsible for overseeing the daily administrative operations of the department, ensuring efficient office procedures, compliance with industry regulations, and smooth coordination between different departments. The role involves managing office supplies, supporting HR functions, liaising with suppliers and subcontractors, and assisting project teams with documentation and compliance requirements. This role requires effective communication with various stakeholders, including clients, subcontractors, and suppliers.

Office Administration

Key Tasks and Responsibilities

• Manage and oversee the smooth running of the office, ensuring a productive work environment.
• Maintain office supplies, equipment, and facilities, ensuring everything is functional and well-stocked.
• Coordinate office maintenance, including liaising with external service providers.
  
  

HR And Payroll Support

• Assist in the recruitment process, interview coordination, and onboarding.
• Assist with payroll preparation by providing relevant data (attendance, absences, leavers etc.)
  
  

Financial Administration

• Support invoicing, accounts payable/receivable, and liaise with finance teams to ensure timely payments.
• Ensuring purchase orders are raised correctly for each job.
• Monitor office budgets and expenses
• Assist in preparing financial reports and tracking project expenses
  
  

Fleet Compliance

• Co-ordinating with the Transport team to ensure our commercial and vehicle fleet is compliant and well maintained.
  
  

Project Support & Documentation

• Manage document control, ensuring proper filing and distribution of project-related documents.
• Assist in the preparation and submission of tenders, contracts, and compliance documents.
• Coordinate with site managers and engineers to track project progress and requirements.
  
  

Communication & Coordination

• Act as the central point of contact for internal and external stakeholders.
• Coordinate meetings, prepare agendas, and manage correspondence.
• Support the senior management team in administrative and operational tasks.
  
  

Requirements

The ideal candidate will have:

• Proven experience as an Office Manager, Administrator, or similar role in the construction or civil engineering industry.
  
  

Skills And Abilities

• Strong knowledge of office management procedures and basic accounting principles.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software. Including good working knowledge of excel, spreadsheet formulas and v-look up etc.
• Familiarity with construction documentation, compliance, and health & safety regulations is highly desirable.
• Excellent organisational and multitasking skills.
• Strong communication and interpersonal abilities.
• Ability to work independently and solve problems efficiently.
• Able to work to deadlines, within a busy environment.
  
  

Systems

• Excellent computer skills, particularly with Excel and Microsoft Outlook.
  
  

Qualifications

Full UK Driving Licence and own transport due to office location

Job Type: Full-time

Pay: £27,000.00-£30,000.00 per year

Benefits

• Free parking
• On-site parking
  
  

Schedule

• 8 hour shift
• Day shift
• Monday to Friday
  
  

Ferns Group are dedicated to diversity in the workplace and committed to treating all our employees and job applicants equally. We embrace equal opportunities, including working with the prison service, and are opposed to discrimination on any grounds.

All applicants must have rights to work in the UK and be willing to undertake the relevant pre-employment screening checks should your application be successful.