Executive Assistant

Position Summary:
The Executive Administrative Assistant is a key partner to the Executive Team, ensuring seamless coordination, communication, and execution of priorities. This highly visible role serves as a hub of organization, managing executive calendars, travel logistics, and confidential correspondence while anticipating needs and adapting quickly in a fast-paced, evolving environment.

Key Responsibilities:

• Act as the primary liaison between the Executive Team and internal/external stakeholders.
• Manage complex calendars and schedules across multiple time zones, adjusting proactively as priorities shift.
• Coordinate detailed domestic and international travel, including flights, accommodation, and ground transportation.
• Greet visitors and represent the Executive Office with professionalism and warmth.
• Handle incoming calls and correspondence, ensuring timely and accurate routing or response.
• Prepare high-quality reports, presentations, and communications with attention to detail and tone.
• Maintain organized, confidential records and documents.
• Partner with other administrative professionals to ensure alignment across departments.
• Lead and support special projects, often with tight deadlines and minimal oversight.
• Proactively identify and solve problems before they escalate.

Qualifications:

• 5–10 years of experience supporting senior executives in a dynamic, high-performing environment.
• Strong organizational, analytical, and anticipatory skills.
• Proven ability to handle sensitive information with discretion.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to adapt quickly to changing priorities and navigate ambiguity with confidence.
• Exceptional written and verbal communication skills.
• High emotional intelligence, tact, and professionalism.
• Ability to thrive in a deadline-driven environment while managing multiple priorities.
• Bachelor’s degree preferred.

Additional Details:

• Must be able to work flexible hours when needed.
• Collaborative mindset with a proactive approach to team success.

Salary to commensurate with experience.

Ferraro Foods is an equal opportunity employer.