Executive Assistant

Ferraro Foods, a private equity-owned company backed by Kelso & Co., has a rich history rooted in hard work, family values, and a deep passion for the Italian food trade. From our humble beginnings in 1975 in a small New Jersey garage with just one truck, we've grown into a leading Italian food distributor, serving over 8,000 customers across 23 states. Our commitment to quality products, unparalleled service, and strong relationships with our customers has driven our success. We are proud of our heritage and are continually focused on delivering fresh, premium ingredients and exceptional service to help our customers thrive. Join us and be part of a legacy that values excellence, tradition, and innovation.

The Executive Administrative Assistant is a key partner to the Executive Team, ensuring seamless coordination, communication, and execution of priorities. This highly visible role serves as a hub of organization, managing executive calendars, travel logistics, and confidential correspondence while anticipating needs and adapting quickly in a fast-paced, evolving environment.

Key Responsibilities:

• Act as the primary liaison between the Executive Team and internal/external stakeholders.
• Manage complex calendars and schedules across multiple time zones, adjusting proactively as priorities shift.
• Coordinate detailed domestic and international travel, including flights, accommodation, and ground transportation.
• Greet visitors and represent the Executive Office with professionalism and warmth.
• Handle incoming calls and correspondence, ensuring timely and accurate routing or response.
• Prepare high-quality reports, presentations, and communications with attention to detail and tone.
• Maintain organized, confidential records and documents.
• Partner with other administrative professionals to ensure alignment across departments.
• Lead and support special projects, often with tight deadlines and minimal oversight.
• Proactively identify and solve problems before they escalate.

Qualifications:

• 5–10 years of experience supporting senior executives in a dynamic, high-performing environment.
• Strong organizational, analytical, and anticipatory skills.
• Proven ability to handle sensitive information with discretion.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to adapt quickly to changing priorities and navigate ambiguity with confidence.
• Exceptional written and verbal communication skills.
• High emotional intelligence, tact, and professionalism.
• Ability to thrive in a deadline-driven environment while managing multiple priorities.
• Bachelor’s degree preferred.

Additional Details:

• Must be able to work flexible hours when needed.
• Collaborative mindset with a proactive approach to team success.

Salary to commensurate with experience.

Ferraro Foods is an equal opportunity employer.