Payroll Manager

Job Overview:

The Payroll Manager is responsible for overseeing and managing all aspects of the payroll function for the company. This includes ensuring timely and accurate processing of employee wages, benefits, and deductions. The Payroll Manager also ensures compliance with federal, state, and local tax laws and other regulatory requirements, and addresses payroll-related inquiries from employees. The role requires a strong attention to detail, a deep understanding of payroll systems, and the ability to work effectively with both internal stakeholders and external vendors.

Key Responsibilities:

Payroll Processing & Management:

• Manage and oversee the accurate and timely processing of payroll for all employees (hourly, salaried, temporary, etc.).
• Ensure payroll calculations are correct, including hours worked, overtime, commissions, bonuses, deductions, and benefits.
• Review and approve payroll data to ensure accuracy before submission.
• Maintain records of employee pay and deductions.

Compliance & Reporting:

• Ensure compliance with all federal, state, and local tax regulations, wage laws, and reporting requirements.
• Generate and submit payroll tax filings (e.g., 941s, 940s, state withholding returns) and manage year-end reporting (e.g., W-2s, 1099s).
• Monitor payroll changes related to legislation (FLSA, state-specific labor laws, etc.).
• Stay updated on relevant payroll legislation and best practices.

System & Technology Management:

• Oversee the implementation and maintenance of payroll software and systems.
• Troubleshoot payroll system issues and ensure smooth integration with HRIS and other financial systems.
• Work with the IT department to test system upgrades and enhancements.

Team Management & Support:

• Supervise payroll staff, providing guidance and support as needed.
• Train and develop team members in payroll procedures and compliance requirements.
• Collaborate with other departments (HR, Finance, Benefits) to resolve payroll issues and discrepancies.

Employee Inquiries & Support:

• Address payroll-related questions and concerns from employees in a timely and professional manner.
• Resolve issues regarding paycheck discrepancies, deductions, or benefits in coordination with HR and Finance teams.

Audit & Reconciliation:

• Perform regular audits of payroll data to identify discrepancies or errors and take corrective action.
• Ensure payroll records are accurately maintained and available for audits or inquiries.
• Reconcile payroll accounts and ensure proper allocation of payroll costs in the general ledger.

Recordkeeping & Documentation:

• Maintain accurate and confidential payroll records.
• Ensure that payroll data is securely stored and complies with legal retention requirements.

Benefits Administration (if applicable):

• Oversee the integration of payroll with employee benefits programs (health, dental, retirement, etc.).
• Ensure deductions are processed accurately and in a timely manner.

Qualifications:

• Education:
• Bachelor's degree in Accounting, Finance, Business Administration, or related field (or equivalent work experience).
• Experience:
• Minimum 5 years of experience in payroll management, with at least 2 years in a supervisory role.
• Strong knowledge of payroll software (e.g., ADP, Paychex, Workday, etc.).
• Solid understanding of federal, state, and local tax regulations, as well as labor laws.