HR and Payroll Assistant

Job Summary

The HR and Payroll Assistant provides administrative support across a range of human resources and payroll functions. This role ensures timely and accurate payroll processing, assists with HR operations such as employee onboarding, data management, and benefits administration, and serves as a point of contact for staff regarding payroll and HR-related queries.

Key Responsibilities

Payroll Support:

• Assist with end-to-end processing of company payrolls (including Canada)
• Enter and update employee information in the payroll system (including time entry)
• Track hours, leave, and absences using timesheets or HR systems
• Ensure compliance with tax regulations, wage laws, and internal policies
• Respond to employee questions about pay, deductions, and time off
• Assist with year-end processes (W-2s, T4s, etc.)

HR Administrative Support:

• Maintain employee records (digital and physical)
• Assist with onboarding and offboarding processes
• Update and manage HR databases and systems
• Assist with training sessions, interviews, and staff events
• Assist with benefits enrollment and documentation
• Assist with HR reporting and audits

General Duties:

• Maintain confidentiality of sensitive employee data
• Ensure data accuracy across all systems
• Support ad hoc HR and payroll projects as needed

Required Skills & Qualifications

• High school diploma or equivalent (Associate's or Bachelor's in HR, Business, or Accounting is a plus)
• 1–3 years of experience in HR, payroll, or administrative roles
• Knowledge of payroll software (ADP, Paylocity, etc.)
• Understanding of labor laws and payroll regulations
• Excellent attention to detail and organizational skills
• Strong interpersonal and communication abilities
• Proficiency in Microsoft Office (especially Excel)

Preferred Qualifications

• Experience with HRIS systems (e.g., ADP, Paylocity)
• Basic accounting knowledge
• Certification in payroll or HR (e.g., FPC, CPP, PHR, SHRM-CP)