What are the responsibilities and job description for the Executive Assistant position at Ferrovial?
About us:
North Tarrant Infrastructure, LLC is one of the subsidiaries of the Ferrovial Group in the U.S. It is currently working on several projects in the U.S., including the North Tarrant Express (NTE) Projects (“NTE Projects”). The NTE Extension Project is a part of the NTE Projects, which consist of a series of major highway improvements to the critical I-820 and SH-121/183 corridor in North Tarrant County, Texas. The NTE Projects will relieve congestion, improve safety, and provide for anticipated traffic growth in one of the country’s fastest developing regions. The NTE First Project was a $1.451 billion design-build project consisting of rebuilding the existing main lanes as well as adding four toll-managed lanes, frontage roads and auxiliary lanes in the corridor between I-35 West and Industrial Boulevard. The NTE Extension Project is the next part of the NTE Projects. The construction of the original $984 million part of the project (Segment 3A) was completed by North Tarrant Infrastructure, LLC, and the current $580.5 million part (Segment 3C) of the NTE Extension Project is presently being carried out by North Tarrant Infrastructure, LLC.
Job Description:
Executive Assistant
Summary
The position of Executive Assistant will provide high-level administrative support to the Chief Executive Officer.
Responsibilities
Manage scheduling for the Chief Executive Officer including agendas, mail, email, phone calls, client management, and other company logistics.
Coordinate complex scheduling and calendar management, as well as content and flow of information to the Chief Executive Officer.
Manage travel logistics and activities, including accommodations, transportation, and meals for the Chief Executive Officer.
Greet office visitors and help announce and introduce to employees.
Answer and direct calls, letters, emails, and other inquiries and communication.
Organize various files, folders, and other information both physically and electronically.
Schedule meeting rooms.
Manage all office vendors who supply needed services and supplies to maintain office, ordering supplies as needed.
Process IT tickets for the Chief Executive Officer as needed.
Communicate various information including announcements and memorandums.
Prepare, send, receive and distribute mail and other parcels.
Maintain professionalism and strict confidentiality with all materials.
Minimum Requirements:
North Tarrant Infrastructure, LLC is one of the subsidiaries of the Ferrovial Group in the U.S. It is currently working on several projects in the U.S., including the North Tarrant Express (NTE) Projects (“NTE Projects”). The NTE Extension Project is a part of the NTE Projects, which consist of a series of major highway improvements to the critical I-820 and SH-121/183 corridor in North Tarrant County, Texas. The NTE Projects will relieve congestion, improve safety, and provide for anticipated traffic growth in one of the country’s fastest developing regions. The NTE First Project was a $1.451 billion design-build project consisting of rebuilding the existing main lanes as well as adding four toll-managed lanes, frontage roads and auxiliary lanes in the corridor between I-35 West and Industrial Boulevard. The NTE Extension Project is the next part of the NTE Projects. The construction of the original $984 million part of the project (Segment 3A) was completed by North Tarrant Infrastructure, LLC, and the current $580.5 million part (Segment 3C) of the NTE Extension Project is presently being carried out by North Tarrant Infrastructure, LLC.
Job Description:
Executive Assistant
Summary
The position of Executive Assistant will provide high-level administrative support to the Chief Executive Officer.
Responsibilities
Manage scheduling for the Chief Executive Officer including agendas, mail, email, phone calls, client management, and other company logistics.
Coordinate complex scheduling and calendar management, as well as content and flow of information to the Chief Executive Officer.
Manage travel logistics and activities, including accommodations, transportation, and meals for the Chief Executive Officer.
Greet office visitors and help announce and introduce to employees.
Answer and direct calls, letters, emails, and other inquiries and communication.
Organize various files, folders, and other information both physically and electronically.
Schedule meeting rooms.
Manage all office vendors who supply needed services and supplies to maintain office, ordering supplies as needed.
Process IT tickets for the Chief Executive Officer as needed.
Communicate various information including announcements and memorandums.
Prepare, send, receive and distribute mail and other parcels.
Maintain professionalism and strict confidentiality with all materials.
Minimum Requirements:
- Associate Degree in Business Administration or related field.
- Minimum of five (5) years of similar experience
- Ability to effectively communicate, verbally and in writing, at all levels of the organization and with contractors with tact and diplomacy.
- Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
- Strong oral presentation skills.
- Proficiency in Microsoft Word, Excel, and Outlook.
- Effective organization skills.
- Bilingual English/Spanish.
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