Consultant, Event Design + Sales

Job Title: Event Coordinator

Job Summary

We are a full-service event décor provider seeking an experienced Event Coordinator to join our team. The successful candidate will be responsible for assisting in the creative brainstorming and event conception process, as well as executing event décor plans, diagrams, photos, mock-ups, and storyboards.

Key Responsibilities

• Assist in creative brainstorming and event conception
• Create event orders based on Designers' mood boards
• Assist in the execution of event décor plans, diagrams, photos, mock-ups, and storyboards
• Account client/subscription orders and follow-up
• Thorough documentation in database system of client orders and vision
• Preparation of planning documents in order to fulfill client events and prepare onsite staff

Sales

• Phone & in-person consultations
• Responding to customer inquiries, developing quotes and proposals
• Sales follow-up
• Assistance in general company marketing efforts
• Assist Manager, Event Design Sales by expediting turnaround time to client

Event & Office Procedures

• Participation in companywide efforts to streamline efforts and implement procedures
• Learng and adhere to standard operating procedures (SOPs) and actively participate in new initiatives
• Active participation in furthering company goals and company reputation

Event Operations

• Lead key event sets and oversee a team of onsite event staff
• Become familiar and document venue policies to ensure proper quoting to clients

Requirements

• You are a dependable person who shows up on time.
• You are a caring person who will treat company inventory and devices with respect.
• Comfort with technology and a willingness to learn new systems quickly.
• Ability to stand, stoop, and bend at the waist and knees for extended periods.
• Ability to adapt to dynamic environments and solve problems proactively.
• Ability to lift, push or pull up to 50lbs regularly throughout the shift.
• History of building positive relationships with venue partners and facility managers.
• Ability to conserve and protect company assets.
• Maintain a clear and organized work environment.
• Required to stand and walk for extended periods, often 8 hours per day.
• Work involves frequent bending, stooping, twisting, reaching, and kneeling.
• Must be able to work both indoors and outdoors in all Minnesota weather conditions year-round (extreme heat, cold, rain, snow).
• May be exposed to variable temperatures between indoor and outdoor environments.
• Must be able to safely navigate various terrain including stairs, ramps, unpaved surfaces, and uneven ground.
• Manual dexterity required for handling delicate décor items and equipment.
• May require working at heights on secure ladders or lifts.
• Ability to maintain balance while carrying items.
• May be exposed to typical event environment elements including but not limited to: dust, pollen, and other airborne particles; various cleaning solutions and materials; variable noise levels; variable lighting conditions.

Desired Qualifications

• Event management, production or sales experience in event decor, event rental, event tenting, AV, convention services, or related.
• Critical thinking skills – problem solver, takes ownership, efficient, task/detail-oriented.
• An autonomous worker with decision-making and problem-solving skills.
• Keen eye for detail and design.
• Ability to pivot based on overall look and feel of event.
• Ability to learn quickly and retain vital information.
• Dedicated individual who is enthusiastic and is excited about helping to elevate a company to the next level.
• Excellent communication and customer service skills.
• Flexible individual with a passion for the event industry.
• Understanding and excitement surrounding the small business culture.
• Ability to lift and move items, up to 50 lbs.
• Ability to stand, stoop, and bend at the waist and knees for extended periods.

Important Notes

This is an at-will position, meaning either the employee or Festivities may terminate employment at any time, with or without cause, in accordance with applicable laws.

Festivities maintains a respectful, harassment-free workplace. All employees are expected to adhere to company policies, and any concerns will be promptly addressed per state and federal guidelines.

A valid driver's license and clean driving record may be required for job-related travel. Employment is contingent upon passing any necessary background checks.

Benefits

• Competitive compensation based on experience.
• Positive, Fun, and Growth-Oriented Work Environment.
• Eligibility for safe and sick leave or Paid Time Off, depending as guided by state regulations and position specifics.
• Flexible schedule.
• Eligibility to request additional leave on an unpaid basis, with management discretion and approval, depending upon project demands and workloads.
• Employee discount on Festivities select rental and décor items.
• Social Security, Unemployment Insurance, and Workers Compensation as required by law.
• Employer-provided uniform items.
• Eligibility for future benefits as they are added to the company.
• Health, Dental, and Vision benefits.
• Medical Insurance (HealthPartners PPO).
• Dental Insurance (HealthPartners PPO).
• Vision Insurance (Guardian).
• Short-Term Disability.
• Long-Term Disability.
• 401K (Guideline).
• HSA (Gusto Managed).
• Life Insurance.
• Eligibility for company sponsored 401K after 1 year of service.