Event Production Lead

Job responsibilities include but are not limited to:

• Check event rental software to be up to date on the most current event and logistics information
• Read all upcoming contract for the week, make a plan to execute, identifying unclear elements, gather a list of tools and supplies needed for the event execution
• Oversee and participate in loading of vehicles for upcoming events
• Use ipads to mark rental items as “loaded”
• Arrive onsite, match room set to contract and diagram(s) in rental software
• Hold crew meeting to assign onsite roles and walk the event space with the crew
• Participate in the install, while observing other areas being installed, course correcting as needed
• Act as main point of contact for the client and venue
• Troubleshoot all onsite challenges, should they arise
• Ensure team is staying on schedule
• Identify and implement efficiency
• Ensure photos are taken of each event and that the items ordered match the items installed
• Communicate specifics to the strike team
• Participate in the striking of events, ensuring all items are accounted for, packaged and loaded correctly
• Assist in the placing rental items back into the correct location once recovered
• Provide positive accountable leadership to team members on events
• Actively train new team members on elements of events
• Support department and company leadership in finding operational improvements
• Overseeing Late Night Strike (shifts starting after 7 PM) on a rotating bases
• Other duties as assigned

General Qualifications

• You are a dependable person who shows up on time.
• You are a caring person who will treat company inventory and devices with respect.
• Comfort with technology and a willingness to learn new systems quickly.
• Ability to stand, stoop, and bend at the waist and knees for extended periods.
• Ability to adapt to dynamic environments and solve problems proactively.
• Ability to lift, push or pull up to 50lbs regularly throughout the shift.
• History of building positive relationships with venue partners and facility managers.
• Ability to conserve and protect company assets.
• Maintain a clear and organized work environment.
• Required to stand and walk for extended periods, often 8 hours per day.
• Work involves frequent bending, stooping, twisting, reaching, and kneeling.
• Must be able to work both indoors and outdoors in all Minnesota weather conditions year-round (extreme heat, cold, rain, snow).
• May be exposed to variable temperatures between indoor and outdoor environments.
• Must be able to safely navigate various terrain including stairs, ramps, unpaved surfaces, and uneven ground.
• Manual dexterity required for handling delicate décor items and equipment.
• May require working at heights on secure ladders or lifts.
• Ability to maintain balance while carrying items.
• May be exposed to typical event environment elements including but not limited to: dust, pollen, and other airborne particles; various cleaning solutions and materials; variable noise levels; variable lighting conditions.
• Excellent communication and interpersonal skills, with the ability to resolve conflicts and foster collaboration.
• Detail-oriented with a focus on accuracy and efficiency.
• Additional duties and educational opportunities, as assigned

Desired Qualifications

• Event management or production experience in event decor, event rental, event tenting, AV, convention services, or related
• Leadership skills – problem solver, takes ownership, efficient, task/detail-oriented
• An autonomous worker with decision-making and problem-solving skills
• Keen eye for detail and design
• Ability to pivot based on overall look and feel of event
• Ability to learn quickly and retain vital information
• Dedicated individual who is enthusiastic and is excited about helping to elevate a company to the next level
• Excellent communication and customer service skills
• Flexible individual with a passion for the event industry
• Basic knowledge of Google Workspace (Google docs, sheets, and email)
• Understanding and excitement surrounding the small business culture
• Ability to lift and move items, up to 50 lbs
• Ability to stand, stoop, and bend at the waist and knees for extended periods

Commitment Overview

Individuals interested in this position should have a good grasp of the event industry and/or want to learn more about the event industry, and understand the time commitments/schedule associated with this industry. The candidate will be expected to have a flexible schedule in order to adjust hours to accommodate evening and weekend events/industry functions/tradeshows, as needed.

Important Notes

• Employment Status & At-Will: This is an at-will position, meaning either the employee or Festivities may terminate employment at any time, with or without cause, in accordance with applicable laws.
• Harassment & Workplace Conduct: Festivities maintains a respectful, harassment-free workplace. All employees are expected to adhere to company policies, and any concerns will be promptly addressed per state and federal guidelines.
• Background Checks & Driving Requirements: A valid driver's license and clean driving record may be required for job-related travel. Employment is contingent upon passing any necessary background checks.

Compensation

• Competitive compensation based on experience.

Benefits

We are proud to offer all employees:

• Positive, Fun, and Growth-Oriented Work Environment
• Eligibility for safe and sick leave or Paid Time Off, depending as guided by state regulations and position specifics
• Flexible schedule
• Eligibility to request additional leave on an unpaid basis, with management discretion and approval, depending upon project demands and workloads
• Employee discount on Festivities select rental and décor items
• Social Security, Unemployment Insurance, and Workers Compensation as required by law
• Employer-provided uniform items
• Eligibility for future benefits as they are added to the company

Additionally, full-time team members have the benefit of:

• Health, Dental, and Vision benefits
• Medical Insurance (HealthPartners PPO)
• Dental Insurance (HealthPartners PPO)
• Vision Insurance (Guardian)
• Short-Term Disability
• Long-Term Disability
• 401K (Guideline)
• HSA (Gusto Managed)
• Life Insurance
• Eligibility for company sponsored 401K after 1 year of service

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 4 hour shift
• 8 hour shift
• Evenings as needed
• Monday to Friday
• Rotating weekends
• Weekends as needed

Work Location: In person