What are the responsibilities and job description for the People Operations + Talent Operations Specialist position at Festivities?
Festivities is a Twin Cities-based event rental, decor, and floral provider passionate about helping individuals, event planners, and corporations craft practical and engaging gathering environments. Since 2003, we've built our careers on helping people mark their life-defining moments in meaningful and impactful ways. Whether clients need cocktail tables and chairs or a full-tented wedding, we're here with the materials and expertise to transform their vision into reality!
Description
TALENT & PEOPLE OPERATIONS SPECIALIST
About Festivities
We have an energetic, positive, and growing working environment built around a collection of strong talent and people who share our passion for eventful living. At Festivities, we believe the tone of our lives is shaped by how and what we choose to celebrate!
Position Overview
We are so excited to find an enthusiastic and detail-oriented Talent & People Operations Specialist to join our dynamic team! This new role is a big step as we add infrastructure to our growing organization. You will partner closely with our leadership to keep a continuous focus on recruitment and bringing new talent in the door. You love the challenge of refining postings and getting creative on new ways to get team members in the door! You’ll be an active networker and always trying new avenues to continue to build our most important resource: our people.
You’ll be facilitating the hiring process – most often being that first gatekeeper to hone in on candidates who should progress. You’re a creative thinker and listen to what's said between the lines in order to find diamonds in the rough who might be best suited for an area different from what they applied for or in finding parallel experience that could apply to us. You are exceedingly organized and will keep a candidate tracker with the best of them. You’re great with software and cloud processes and will leverage ours to execute streamlined processes as you facilitate with a variety of ownership, leaders, supervisors, etc in order to get to resolution on candidates. You will be a positive, enthusiastic face of our organization and always company-first. You are nothing if not discrete and understand that while we get friendly with co-workers, your role is one in which much of your job needs to remain completely confidential.
You are a “throw your hand up” type person who is always excited to learn and take on more. You have some training in human resources, business management, and/or learning and development. You’re excited to be a warm face to greet each new team member, to help orient them, to get them their uniforms, and to provide them some basic onboarding while their supervisors are knee-deep in events. You understand the value of training and have a strong focus on documentation, systemization, and template creation so that you can help a new hire settle into their role as quickly as possible and insulate the company for transition. You love the idea of partnering with hands-on owners and finding ways to help support their administrative load related to the people operations and human resource administration.
As the Talent & People Operations Specialist, you'll assist in finding and attracting the right talent, onboarding them, help implement training programs, provide administrative support for workplace compliance, and contribute to creating an exceptional employee experience. This role offers a wonderful opportunity to grow your HR, learning/development, and/or business management career while making a meaningful impact on our company!
What You'll Do (And Why You'll Love It!)
Talent Acquisition
- Assist with job postings across various platforms and manage our applicant tracking system
- Screen resumes and conduct initial phone interviews with potential candidates
- Schedule and coordinate interviews between candidates and hiring managers
- Help maintain candidate communications throughout the hiring process including background checks, etc
- Support the creation and updates of job descriptions
- Assist with job fairs and recruitment events
Training & Development
- Help coordinate new hire onboarding sessions and prepare materials
- Assist in gathering information for training program development
- Track employee participation in training initiatives
- Collect feedback on training effectiveness and suggest improvements
- Help maintain training documentation and resources
People Operations
- Provide related support to the HR and leadership team, particularly related administrative relief to CFO
- Assist with maintaining employee records and documentation
- Support compliance with employment laws and regulations
- Help prepare and distribute HR-related communications
- Assist with managing HR-related forms and filing systems
- Support employee offboarding processes
- Help gather data for HR reporting and analysis
Company Administration Operations
- Support payroll facilitation with CFO, as needed
- Support IT needs and team training, as needed
- Participate in overall company administration and operational initiatives
- Take engagement in office coordination
- Support special projects as requested
What You'll Bring to Our Team
- 2-4 years of experience in HR, recruiting, business administration / management, learning & development, law, or related fields
- Knowledge of recruiting practices and applicant tracking systems
- Understanding of basic HR functions and employment regulations
- Strong organizational and multitasking abilities
- Excellent verbal and written communication skills
- Proficiency in Google Workspace and Microsoft Office
- Associate's or Bachelor's degree in Human Resources, Business, or related field preferred (but equivalent experience will be considered)
Ideal Qualities
The ideal candidate will be someone who is organized, communicative, and passionate about connecting great people with great opportunities while supporting our unique company culture.
- A positive, can-do attitude and willingness to learn
- Strong attention to detail and follow-through
- Excellent interpersonal skills and phone etiquette
- Ability to maintain confidentiality and handle sensitive information
- Adaptability in a fast-paced, growing company environment
- Interest in the events industry and appreciation for our mission
- Passion for helping others succeed
Why This Role Is Special
This position offers a unique opportunity to grow your HR career while supporting a creative and dynamic business! You'll:
- Learn all aspects of people operations
- Help bring amazing talent into our organization
- Support initiatives that enhance our company culture
- See the direct impact of your work as our team scales
- Be part of a fun, creative industry that celebrates life's special moments!
Hours & Schedule
- Full-time position
- In-office
- Regular business hours with occasional flexibility needed for recruitment and networking activities; extended part of management on duty program; Willingness to engage in peak event coverage to be in the trenches with team members which may include some weekends and holidays
Application Process
Please submit your resume and a cover letter sharing why you're excited about supporting a growing events company and how your skills align with this role!
Should you have any further questions or desire more information about this position, you can reach our hiring team at hiring@festivitiesmn.com.
