What are the responsibilities and job description for the Assistant Corporate Secretary position at FFB Bank?
Description
Who We Are:
FFB, a dynamic and acclaimed single-branch bank born in the heart of Fresno, CA in 2005, is on a mission to redefine the banking experience. Our commitment to delivering top-notch banking services has propelled us to the forefront of the industry, earning us accolades and recognition. At FFB, we recognize the uniqueness of each individual who walks through our doors, and our dedicated team strives to craft personalized banking solutions that cater to their distinct needs.
What sets FFB apart is not just our Fresno roots but the diverse talents that make up our team, hailing from every corner of the country. We firmly believe that our people are our greatest strength, and we're constantly on the lookout for ambitious and passionate individuals who align with FFB's vision, regardless of their location.
If you're ready to be part of a winning team and contribute to our ongoing success story, we invite you to apply and join the FFB family!
Recent Achievements Speak Louder Than Words:
- 2024 - American Banker - #1 Top Performing Publicly Traded Bank with under $2b in assets
- 2023 - American Banker - "Top 5" Community Bank in the Country #4
- 2023 - OTCQX - Best 50 Companies #3
- 2023 - 5-star Rating Bauer Financial
What You Should Expect While Working at FFB:
- Company ownership through our Employee Stock Ownership Program (ESOP)
- A friendly, close-Knit work culture that encourages growth
- Opportunities to Participate in Community Networking Events
- Benefits Package
o Medical/Dental/Vision
o Life Insurance
o Paid Vacation
o 401(k) Retirement Plan
o Training & Development
o Tuition Reimbursement
o Employee Assistance Program
o Internal Job Posting & Referral Program
Ideal Candidate: FFB prides itself on its core values of Teamwork, Relationship, Authenticity, and Commitment (TRAC). We expect that our team members will reflect these values in the workplace in various ways:
- Teamwork – We collaborate, hold each other accountable, and win together.
- Relationship – We are trustworthy, transparent, and respectful.
- Authentic – We are humble, vulnerable, and we speak up.
- Commitment – We are owners...Be hungry, responsive, and have a sense of urgency.
About the Position:
The Assistant Corporate Secretary is responsible for supporting the Corporate Secretary in managing board meetings, maintaining corporate records, ensuring compliance with governance regulations, and facilitating communication with board members by scheduling meetings, preparing agendas, taking detailed minutes, distributing documents, and handling administrative tasks related to board activities.
Essential Duties:
- Assists with scheduling and coordinating board and committee meetings.
- Prepares and distributes meeting agendas, materials, and supporting documents.
- Takes accurate and comprehensive minutes during board meetings as needed.
- Follows up on action items from meetings to ensure implementation.
- Assists in managing the electronic board portal and timely access to corporate documents.
- Files and maintains corporate records such as shareholder registers and board resolutions, ensuring accuracy and accessibility.
- Communicates with board members regarding updates and other important information.
- Works closely with other departments to ensure necessary information is gathered for board meetings.
- Prepares reports and presentations as needed.
- Demonstrates knowledge of and adherence to EEO policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes working environment free of harassment of any type; builds a diverse workforce and supports affirmative action.
- Assures compliance with all Bank policies, procedures and processes, and all applicable state and federal banking laws, rules, and regulations, and adheres to Bank Secrecy Act (BSA) responsibilities that are specific to the position.
- Follows policies and procedures; completes administrative tasks correctly and on time, including mandatory Bank Compliance Training; supports the Bank’s goals and values; benefits the bank through outside activities.
- Treats people with respect; keeps commitments; inspires the trust of others; works ethically and with integrity; upholds organizational values; accepts responsibility for own actions.
Requirements
- A minimum of 5 years of experience in secretarial, paralegal or experience working in a law office environment.
- Strong organizational and administrative skills with meticulous attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with experience in board portal software and document management systems.
- Strong typing skills, with a minimum typing speed of 50 WPM.
- Excellent written and verbal communication skills.
- Proficiency in meeting management and minute taking.
- Knowledge of corporate governance principles and legal compliance requirements.
- Ability to handle confidential information with discretion.
Salary : $24 - $36
