Portfolio Accounting Administrator

Location(s): Philadelphia, PA, Boston, MA or Palm Beach, FL

Role: The Portfolio Accounting Administrator is responsible for the accurate and timely accounting of the investable assets held by the company’s clients and for assisting with reporting and reconciliation of client accounts. The firm uses Black Diamond as its primary accounting and reporting system. In addition, the Portfolio Accounting Administrator will be responsible for assisting with maintenance of client investments, wires and ad-hoc requests related to administrative or operational client requests. 

Essential Functions & Responsibilities:

• Responsibilities include monitoring all activity in client accounts on the accounting and reporting system including cash activity, trading activity, as well as ensuring appropriate allocation of other investment income (i.e. dividends) and expenses to client accounts.
• Manage the client reporting workflow working closely with the investment and client relations teams.
• Given firm orientation to alternatives positions, responsibility also includes monitoring and/or posting capital calls, redemptions, subscriptions and distributions on alternative investments in client accounts.
• Responsible for working closely with third party vendors (ie. Fidelity and SS&C - Black Diamond) to ensure account and position reconciliation on investment positions including non-marketable securities. 
• Serves in a “back-up” capacity to other departmental positions as necessary and supports the COO and Operations team as requested.

Core Duties & Responsibilities

• Follows the Company’s established policies and procedures
• Serves as a departmental expert in investment and account reconciliation processing and is responsible for obtaining an in-depth understanding of securities and account operations and the functionality within the core systems used by FFT Wealth (primarily Black Diamond, Fidelity Wealthscape and Salentica/Salesforce). 
• Conducts all interactions with internal and external customers in accordance with FFT Wealth Code of Conduct.

Position and Account Reconciliation

• Reconciles Daily Transaction Reports of third-party custodians as needed to FFT Wealth accounting system.
• Retrieves, validates and uploads external source data and/or reviews and reconciles that data, into the Black Diamond environment.
• Ensures all capital activity, trades and valuations are appropriately booked within the Black Diamond system and all positions are reconciled daily and/or weekly.
• Ensures accurate booking of outgoing and incoming wire transfers
• Monitors and resolves reconciliation issues in real time.

Please note this description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements:

Education:

• Bachelor’s Degree required
• BA in Business or a related field preferred.

Experience:

Previous Investment Operations experience

• 2 – 5 years experience, specifically in Accounting/Operations
• 2 – 3 years of Black Diamond (or equivalent) experience required

Required Skills

• Excellent organizational skills, including the ability to prioritize work and multi-task
• Ability to handle a heavy volume of work
• Willingness to establish and maintain effective working relationships through a high level of interpersonal skills
• Exceptional communication skills, both written and verbal, that can be demonstrated with internal and external clients
• Ability to manage multiple projects simultaneously
• Ability to solve practical problems and deal with multiple variables in situations with limited guidance
• A strong fundamental understanding of Securities Operations

Competencies:

• A focus on internal and external Customers, Compliance, Ethics, Perseverance, and Time Management is also essential.
• Career minded, willingness to achieve the next level
• Ability to solve practical problems and deal with multiple variables in situations with limited guidance
• Detail oriented with a high level of accountability for accuracy
• Intermediate Tier Microsoft Office - Excel skill (pivot tables/charts, nested logical/IF formulas, multiple criteria lookups, arrays)
• Strong personal drive and initiative, demonstrated work ethic, and ability to work independently and as a team

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copy machines, filing cabinets, and fax machines. In-office day to day with limited remote work ability. 

Other: Applicants must pass requisite background check