5.1 Office Manager

Field AI is transforming how robots interact with the real world. We are building risk-aware, reliable, and field-ready AI systems that address the most complex challenges in robotics, unlocking the full potential of embodied intelligence. We go beyond typical data-driven approaches or pure transformer-based architectures, and are charting a new course, with already-globally-deployed solutions delivering real-world results and rapidly improving models through real-field applications.

Field AI is seeking a highly organized Office Manager to oversee the seamless operation of our Mission Viejo, CA office. This new, full-time, onsite role is essential for creating a dynamic, productive workspace for our multidisciplinary team working in robotics and AI. Your contributions will support  workplace culture, optimize resources, and foster an environment aligned with Field AI’s mission of innovation. This is a unique career opportunity to join and grow within a rapidly growing company at the forefront of AI and robotics.

• Office Design & Environment
• Optimize office layout to enhance collaboration and communication. 
• Maintain an ergonomic, welcoming, and aesthetically pleasing workspace. 
• Track office metrics and conduct bi-annual employee satisfaction surveys.

• Technology & Communication
• Manage conference rooms, meeting spaces, and communication tools. 
• Implement telepresence and collaboration systems for remote teams. 
• Coordinate office events and visitor logistics.

• Security & Access Control
• Oversee security systems, including cameras, badges, and keys.
• Ensure compliance with security and office policies.

• Workplace Operations & Culture
• Track performance metrics and generate reports. 
• Optimize seating arrangements to promote collaboration and comfort. 
• Conduct ergonomic assessments and training.
• Support safety planning and training, including workers' compensation support.
• Create and manage employee events that support and celebrate our culture, milestones, and "just for fun".

• Food & Catering Management
• Manage daily snacks, drinks, and refreshments, ensuring diverse and healthy options. 
• Coordinate catering as needed for meetings and events.

• Daily Operations & Office Maintenance
• Work with contractors to ensure daily cleanliness. 
• Mail and delivery management.
• Monitor and adjust lighting, temperature, and workspace aesthetics.

• Budget & Financial Oversight
• Track office costs and collaborate with the financial team on budgeting and forecasting.
• Ensure timely process of office invoices.

• Remote Support & Satellite Offices
• Provide tools and support for remote team members. 
• Assist satellite offices with workspace needs.

• Policies & Compliance
• Support office policies related to cleanliness, safety, and equipment management. 
• Ensure policies are accessible in both physical and online formats.

• 4 years of experience in office management or operations coordination. 
• Demonstrated ability to effectively and professionally manage contractors, vendors, and other third party service providers.
• Strong written and verbal communication skills. 
• Proactive and resourceful with excellent problem-solving abilities.
• Proven project management abilities. 
• Proficiency in Google Suite, Slack, and other office software. 
• High level of accuracy and highly attentive to detail. 
• Ability to manage sensitive information with professionalism.

• Experience in a startup environment 
• Experience as an executive assistant (to support the leadership and executive team).
• Background working fast-paced settings. 
• Passion for fostering a positive workplace culture.

Compensation and Benefits

Our salary range is generous ($70,000 - $300,000 annual), but we take into consideration an individual's background and experience in determining final salary; base pay offered may vary considerably depending on geographic location, job-related knowledge, skills, and experience.  Also, while we enjoy being together on-site, we are open to exploring a hybrid or remote option.

Why Join Field AI?

We are solving one of the world’s most complex challenges: deploying robots in unstructured, previously unknown environments. Our Field Foundational Models™ set a new standard in perception, planning, localization, and manipulation, ensuring our approach is explainable and safe for deployment.

You will have the opportunity to work with a world-class team that thrives on creativity, resilience, and bold thinking. With a decade-long track record of deploying solutions in the field, winning DARPA challenge segments, and bringing expertise from organizations like DeepMind, NASA JPL, Boston Dynamics, NVIDIA, Amazon, Tesla Autopilot, Cruise Self-Driving, Zoox, Toyota Research Institute, and SpaceX, we are set to achieve our ambitious goals.

Be Part of the Next Robotics Revolution

To tackle such ambitious challenges, we need a team as unique as our vision — innovators who go beyond conventional methods and are eager to tackle tough, uncharted questions. We’re seeking individuals who challenge the status quo, dive into uncharted territory, and bring interdisciplinary expertise. Our team requires not only top AI talent but also exceptional software developers, engineers, product designers, field deployment experts, and communicators.

We are headquartered in always-sunny Mission Viejo (Irvine adjacent), Southern California and have US based and global teammates. 

Join us, shape the future, and be part of a fun, close-knit team on an exciting journey!

We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, martial status, mental or physical disability, or any other legally protected status.

Salary : $70,000 - $300,000