Law Office Receptionist/Admin Assistant

JOB TITLE Receptionist/Office Admin Assistant

PURPOSE The Receptionist/Office Admin Assistant is responsible for maintaining a welcoming first impression for all visitors to our office. Specifically, he/she has primary responsibility for front desk operations, assisting the Office Manager with bookkeeping, facility maintenance and other duties as assigned.

RESPONSIBILITIES

Telephone

• Answer all incoming calls within the first three (3) rings
• Direct callers to appropriate staff members

Visitors

• Greet all guests in friendly, professional manner
• Direct guests to appropriate conference rooms
• Offer refreshments to guests
• Maintain coffee supply in break room
• Maintain and keep clean, visitors waiting area

Mail

• Process outgoing mail (certified and regular)
• Sort/distribute incoming mail
• Maintain postage meter funds/supplies/repairs
• Deliver outgoing mail to Post Office at close of business day if runner is not available

Emails

• Route incoming facsimiles to appropriate staff member
• Run conflict checks on potential new clients

Office Supplies

• Maintain/organize/order office supplies as necessary
• Maintain/organize/order kitchen supplies as necessary
• Maintain/organize/order janitorial supplies as necessary

Accounts Receivable

• Prepare daily deposits to operating account
• Receive payments; issue receipts as necessary
• Process credit card payments via phone

Accounts Payable

• Write checks as requested; obtain signature on checks
• Maintain files of check requisitions and bills

Billing

• Draft and forward invoices to attorneys for review monthly
• Correct and send invoices once approved

ORGANIZATIONAL HIERARCHY

The Receptionist/Office Admin Assistant is accountable to the Office Manager. This accountability is maintained through personal contact and monthly meetings. The Receptionist/Office Admin Assistant shall work closely with all staff to maintain team camaraderie and mutual support.

QUALIFICATIONS

The Receptionist/Office Admin Assistant shall be a team player – able to maintain good working relationships with co- workers, supervisor, management, and clients. He/she shall have at least 2 years’ experience in an office environment. A high school diploma is required. He/she shall be detail-oriented and able to multi-task. He/she shall possess a pleasant demeanor. He/she shall possess written and verbal communication skills. He/she shall have basic computer knowledge, including working knowledge of Microsoft Office. He/she shall be willing to learn new computer programs and skills. He/she shall be able to lift a maximum of 40 pounds and sit for an extended period of time.

Job Type: Full-time

Pay: $33,000.00 - $38,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Health savings account
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $33,000 - $38,000