What are the responsibilities and job description for the Administrative Assistant position at Filkey & Associates?
Job Title: Part-Time Administrative Assistant
Location: Scripps Ranch (In-Person/remote possible after 90 training)
Job Type: Part-Time (Flexible Hours)
About the Role:
We are seeking a highly organized and detail-oriented Part-Time Administrative Assistant to support a busy business owner. This role is ideal for someone who thrives in a dynamic environment, enjoys multitasking, and has a keen eye for accuracy—especially in data entry and record-keeping.
Responsibilities:
- Data Entry: Accurately input and update client information, property listings, financial records, and other business-related data into CRM systems and spreadsheets.
- Manage emails, phone calls, and scheduling appointments.
- Organize and maintain digital and physical files.
- Assist with transaction coordination, including document preparation and follow-ups.
- Update property listings on MLS and other platforms.
- Coordinate marketing efforts (social media updates, newsletters, and mailers).
- Track expenses and assist with light bookkeeping.
- Conduct basic research on properties, clients, and market trends.
- Ensure all records are up-to-date and organized for easy access.
- Provide general administrative support as needed.
Qualifications:
- Experience in data entry and administrative tasks (real estate experience is a plus but not required).
- Strong organizational and communication skills.
- Proficiency in Microsoft Office (Excel, Word) and Google Suite.
- Experience with CRM systems, MLS platforms, or industry-related databases (preferred).
- Ability to work independently and handle confidential information.
- High level of accuracy and attention to detail in data entry and documentation.
- A proactive attitude with excellent time management skills.
Hours & Compensation:
- Flexible part-time schedule (approx. 10-20 hours per week).
- Competitive hourly pay, based on experience.
If you are detail-oriented, enjoy working with data, and are looking for a flexible administrative role, we’d love to hear from you!
How to Apply:
Please send your resume and a brief cover letter to Jobs@Filkey.com
Job Types: Full-time, Part-time
Pay: $23.58 - $26.93 per hour
Expected hours: 15 – 25 per week
Schedule:
- 4 hour shift
- Day shift
Work Location: In person
Salary : $24 - $27
