Job Title: Accounting Clerk - Finance

Reports to:  Special Revenue Accountant                                                  

Pay Grade: 6

Dept./School: Finance                                                                            

Days: 227

Primary Purpose: To fulfill the responsibilities of the Accounting clerk as part of the Finance Department.

Qualifications:

Education/Certification:

  Required

• High School Diploma or equivalency

Preferred

• AS or Certificate in Accounting/Bookkeeping

Special Knowledge/Skills:

• Knowledge of basic principles of finance, accounting, and bookkeeping.
• Proficient skills in keyboarding and file maintenance.
• Proficient 10-key skills.
• Effective organizational, communication, customer service, and interpersonal skills.
• Knowledge of school district organization, operations, and administrative policies.
• Excellent time management and attention to detail.
• Ability to use software to develop spreadsheets, databases, and Word documents.
• Ability to document procedures and implement procedures and policies.
• Ability to analyze and interpret data for accuracy.

Experience:

• Accounting or Bookkeeping Experience
• Adobe Acrobat and Microsoft Office including, Excel and Word

Major Responsibilities and Duties:

• Review discretionary purchase card receipts and contact campus for additional documentation or information as needed.
• Reconcile discretionary purchase cards to monthly statement.
• Assist with training new bookkeepers/secretaries as needed.
• Assist in Student Activity check printing process.
• Assist with entering journal entries as needed.
• Process vendor payments weekly for assigned departments and campuses.  
• Review all invoices for proper documentation and verify against purchase orders prior to payment.   
• Ensure goods/services were received prior to payment.
• Audit open purchase order reports weekly.
• Assist with year-end procedures and account management as needed.
• Review and reconcile monthly vendor statements for outstanding invoices.
• Prepare, scan, and review documents in MUNIS. 
  • Collaborate with various campuses/departments in a professional manner to perform account audits. 
  • Compile, maintain, and file all physical and computerized reports, records, and other documents required.
  • Answer phones, transfer calls, and take messages as needed.
  • Serve as backup to other Accounting staff as needed.
  • Perform other relevant accounting/finance duties as assigned by the Special Revenue Accountant.

Supervisory Responsibilities: N/A

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress and promote a positive work environment.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read, understand, and attest to the above description and funding relating to my daily activities.

Signature                                                                                              Date

Salary : $150 - $209