Staff Accountant

POSITION TITLE: Staff Accountant 

REPORTS TO: Assistant Vice President of Accounting

PAY GRADE: 11

DEPARTMENT: Accounting  

FLSA STATUS: Exempt

What success looks like during the first three months

• Executing the Dealer Funding process independently
• Posting and reconciling payroll files
• Reconciling a minimum of 5 Balance Sheet accounts
• Gaining understanding of clearings processes as it relates to ACH and Check Clearings

PURPOSE: The primary purpose of this position is to plan, coordinate, perform and oversee various Accounting and Item Processing functions in a timely manner in order to maintain accurate Accounting records for the Credit Union. To assist the AVP of Accounting in various special projects as needed.

CULTURAL EXPECTATIONS:

• Acts as a role model within and outside Financial Center 
• Maintains a positive and respectful attitude 
• Communicates regularly with supervisor about department issues 
• Demonstrates flexible and efficient time management and ability to prioritize workload 
• Consistently reports to work on time prepared to perform duties of position 
• Meets Department productivity standards
• Demonstrate enthusiastic support of corporate mission, core values and long term objectives
• Performs daily assignments independently 
• Resolves questions or problems on the basis of past precedent and interpretation of policy and procedural guidelines 
• Work is reviewed for adherence to policies and procedures.
• Must be able to keep sensitive credit union information confidential
• Must be accurate and attentive to details, courteous, neat in appearance and patient when dealing with members, assistants and other employees
• Performs duties under the Credit Union bylaws, policies, procedures, appropriate federal and state laws and regulations to GAAP
• Work is spot checked for accuracy, timeliness and for efficient use of time

ESSENTIAL DUTIES:       

• Coordinates daily work flow amongst accounting department to ensure timely posting of work
• Maintains and updates all FAS91 entries. Works directly with the Indirect and Mortgage departments on all issues that affect the balances in these general ledger accounts
• Assists in the preparation of documentation of the Annual Budget
• Participates in the preparation of documents for internal and external auditors
• Works closely with all other Department Managers, Supervisory Committee Auditors, State & Federal Examiners and any other authorized group
• Maintains Fixed Asset Database and Prepaid Database
• Coordinates Fixed Assets in Process with various departments to ensure the timely processing to the fixed asset database
• Coordinates testing of new processes, products, services and systems as they relate to all Accounting processes. 
• Manages Annual Unclaimed Property process of Credit Union accounts, expense checks and member checks
• Responsible for Dealer Premiums to include creating the ACH file
• Responsible for ACH Reclamations and Death Notification follow-up.
• Responsible for training/coaching and mentoring of Accounting Specialists on various new systems, processes and functions as they evolve or change in the department. 
• Contributes to the annual evaluation of the Accounting Specialists
• Create and maintain policies and procedures for all assigned tasks
• Manages the annual BCP/BIA, works with Accounting Specialists and ensures updates to the Accounting portions of the manual are completed
• Assist with all Accounting Department help desk requests
• Manages and assigns all helpdesk requests throughout the Accounting department
• Create and maintain reporting from Help desk reports.
• Assists with performing and documenting department disaster recovery exercises that are conducted annually
• Balance Reports and create postings for Participation Loans
• Monthly State Tax Form Filing
• Semi-Weekly Tax Payments for Backup and IRA Withholding
• Maintenance of systems when receive termination notices
• Verify Corporate Visa Postings
• ESI – Quarterly Payment
• Preparation of FCAG Financials
• Preparation of FCS Financials
• FCAG & FCS Quarterly Call Report consolidation preparation
• Department vs. Actual Monthly spreadsheet preparations
• Balancing and maintenance of New Mortgage servicing
• Journal entry verification and Posting
• Monthly FHLBI – Collateral File preparation and submission
• Responsible for Daily – Funds Settlement 

GENERAL ACCOUNTING DUTIES:

• Process requests for credit union check stop payments and check copies requests
• Pre-close evaluation of various general ledger accounts.
• Pre-close preparation of various schedules and entries
• Reconcile assigned general ledger accounts monthly.
• All Accounting staff shall be willing to be cross-trained to perform any of the Accounting department duties.
• Required to meet daily, monthly, quarterly, yearly and other miscellaneous deadlines as required by law, regulators, policy and management direction.
• Perform other duties commensurate with the position.

PREFERED BACKGROUND:

• Should possess an Associate’s degree or have equivalent work experience
• Should have three to five years of Financial Institution bookkeeping, accounting or payment system processing experience and be familiar with Credit Union member account processing
• Must be thoroughly knowledgeable of credit union accounting procedures and GAAP.
• Proficient in Microsoft office applications
• Must be analytical and have the ability to solve various routine account problems.
• Must possess a general knowledge of basic accounting principles and practices.
• Must have excellent verbal and written communications skills.
• Must have the ability to work accurately and neatly with figures and produce work in a timely manner.
• Should be knowledgeable of Accounting procedures and Credit Union Accounting systems
• Mastery of Credit Union and Windows operation systems.   
• Must be proficient in the use of our credit union computer system or personal computer, computer-generated reports, calculator and other standard office equipment
• Must be proficient in working with Excel spreadsheets
• Must possess a basic knowledge of all our credit union products and services
• Must be able to maintain strict confidentiality of information 
• Must be detail oriented and able to meet strict monthly deadlines
• Must work well under pressure and multiple deadlines

WORK ENVIRONMENT: The work requires physical mobility within the general work area, prolonged standing within a fairly small work area, and long periods of intense concentration, continual communication with members, repetitive tasks and a high level of attention to security.  May be temporarily or permanently transferred to another Center as required.