Accounts Payable Associate

Position Summary: The Accounts Payable Specialist supports the accounting and finance department by handling administrative and clerical tasks related to invoice processing and payments. This includes approving checks and updating the vendor file. The Accounts Payable Specialist collaborates closely with the finance team to ensure accurate and timely financial data entry and reporting.

Essential Job Functions:

• Accurately enters financial transactions, including invoices, payments, receipts into the accounting system or software.
• Ensures timely payments of invoices, ensures no duplicate payments and verification of vendor changes.
• Primary contact for vendors and internal questions, researching discrepancies.
• Assists in maintaining the general ledger by properly categorizing transactions.
• Maintain electronic vendor files – including accurately inputting information from vendor W-9’s.
• Provides documentation and assistance during internal and external audits.
• Assist with credit cards and expense reports processing.
• Assists with administrative duties such as filing documents, organizing financial records, and maintaining orderly accounting files.
• Assists with month end closing accruals.
• Ensures compliance with accounting principles, regulations, and company policies.
• Regular attendance at the FineMark location designated in this job description, during regular business hours, or assigned hours for the position, is required. This is not a remote-work position.
• Other duties as assigned by management.

Education, Skills, and Experience:

• Minimum of two years of experience in accounting or an associate degree in accounting required or a bachelor’s degree in finance.
• Understanding of basic bookkeeping and accounting principles.
• Ability to manage accounting figures and financial records.
• Proficient in data entry.
• Experience with spreadsheets and accounting software.
• Proficiency in MS Office.
• High attention to detail and accuracy.
• Good written and verbal communication skills are necessary for interacting with colleagues, vendors, and customers.
• Upholding ethical standards and maintaining the confidentiality of financial information.

ADA Job Description: The physical requirements and activities described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements. This position primarily requires sedentary work; exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally.

Physical Activities. The following physical activities are frequently required: talking is required to express or exchange ideas by means of the spoken word and hearing, with or without correction, is required to perceive the nature of sounds at normal speaking levels. The use of fingers is frequently required to pick, pinch, type (e.g., keyboard) or otherwise work, primarily with the fingers rather than with the whole hand as in handling. There is frequent repetitive motion which requires substantial movements (motions) of the wrists, hands, and/or fingers. This position may occasionally require that a person climb, balance, stoop, kneel, crouch, crawl, reach, push, pull, lift, grasp and/or feel.

Visual Acuity Requirements. Close visual acuity and the ability to adjust focus, with or without correction, are required to perform activities such as, viewing a computer monitor or written materials and documents; reading; writing; preparing and analyzing data and figures; transcribing; close visual inspection. Some distance vision and color vision may be necessary.

Environmental Conditions. A person is not substantially exposed to adverse environmental conditions and only exposed to moderate noise; they may occasionally work near moving mechanical parts or machinery such as a copier/printer.

FineMark National Bank & Trust complies with the Americans with Disabilities Act (ADA) and the Americans with Disabilities Amendments Act (ADAAA). During the interview process, you may be asked questions concerning your ability to perform job-related functions. As an equal employment opportunity (EEO) employer, FineMark National Bank & Trust adheres to a policy of making employment decisions without regard to race, color, religion, sex, national origin and status as an individual with a disability or protected veteran. We assure you that your opportunity for employment with FineMark depends solely upon your qualifications.

FineMark is a Drug-Free Workplace. Before hire, drug tests are conducted for all positions. Drug and alcohol tests may be conducted during employment. You may request a copy of FineMark National Bank & Trust’s Drug-Free Workplace Policy by contacting 239.461.3896.