Description

Job Summary:

The Accounts Payable Associate is responsible for a variety of clerical tasks related to processing and monitoring operational payments and expenditures and assisting with client billings.

Supervisory Responsibilities:

•   None. Report to the Operations Director.

Duties/Responsibilities:

• Receive and verify invoices and requisitions for goods and services.
• Verify that transactions comply with Finley and Cook policies and procedures
• Maintain updated vendor files to ensure accurate account set up.
• Maintain accurate W-9 forms for all vendors to ensure accuracy in YE 1099 reporting.
• Verify that transactions are recorded to proper expense codes.
• Communicate verbally or in writing with vendors and personnel regarding missing documents or charges.
• Reconcile month end statements with invoices received.
• Maintain credit card expense log and reconcile receipts with monthly statement.
• Maintain daily vendor payments in coordination with monthly reporting.
• Cross train for billing clerk duties and serve as backup for Billing Clerk when needed.
• Assist with all responsibilities of the Operations Dept. as needed (HR, Employee Relations, Recruiting, Career Fairs, Company Events, etc.)
• Other duties or special projects as assigned by Manager/Partners.

Required Skills/Abilities:

• Able to analyze information skillfully.
• Attention to detail and accuracy.
• Good judgement and problem-solving skills.
• Effective oral and written communication skills in the English language.
• Excellent interpersonal skills.
• Knowledge of accounts payable and accounts receivable processes.
• Ability to work independently.
• General understanding of accounting practices and principles.
• Excellent computer skills, including Microsoft Office.
• Able to identify and resolve problems in a timely manner.

Education and Experience:

• High School diploma or equivalent.
• At least (1) year of accounts payable or related experience.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift fifteen pounds at times.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Hours and Overtime:

• Standard office hours are 8:00 a.m. through 5:00 p.m. Monday – Friday.
• Due to the nature of the business, mandatory overtime will occasionally be required.
• Overtime and alternate work hours must be approved by the Operations Director.

Travel Requirements:

• Out of town travel is not normally required for this position.
• All efforts will be made to give as much advance notice as possible for required travel.

Other

This job description has been changed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required. Job responsibilities may change at any time during your employment, and you may be asked to work on special projects. Your cooperation and assistance in performing such additional work is expected.

Qualifications