Description

Job Summary:

The Accounts Payable Associate is responsible for a variety of clerical tasks related to processing and monitoring payments and expenditures for Tribal clients.

Supervisory Responsibilities:

•   Occasionally train and mentor other AP Associates.

Duties/Responsibilities:

• Receive and verify invoices and requisitions for goods and services.
• Verify that transactions comply with the Tribe/Agency’s policies and procedures.
• Maintain updated vendor files.
• Verify that transactions are recorded to proper expense codes.
• Communicate verbally or in writing with vendors and personnel regarding missing documents or charges.
• Reconcile month end statements with invoices received.
• Compile and analyze information requested by the client’s engaged audit firm.
• Other duties as assigned by Supervisor/Manager.

Required Skills/Abilities:

• Able to analyze information skillfully.
• Attention to detail and accuracy.
• Strong reconciliation skills.
• Good judgment and problem-solving skills.
• Effective oral and written communication skills in the English language.
• Excellent interpersonal skills.
• Knowledge of accounts payable processes.
• General understanding of accounting practices and principles.

• Excellent computer skills, including Microsoft Office.
• Proficient with 10 key calculator.
• Able to identify and resolve problems in a timely manner.

Education and Experience:

• High School diploma or equivalent.
• At least one (1) year of accounts payable or related experience.
• Preference given to additional pertinent education or experience.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift fifteen pounds at times.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Hours and Overtime:

• Standard office hours are 8:00 a.m. through 5:00 p.m. Monday – Friday.
• Due to the nature of the business, additional/different hours will occasionally be required.
• Overtime and alternate work hours must be approved by the Supervisor/Manager

Travel Requirements:

• Out-of-town travel is not normally required for this position.
• All efforts will be made to give as much advance notice as possible for required travel.

Other

This job description has been changed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required. Job responsibilities may change at any time during your employment, and you may be asked to work on special projects. Your cooperation and assistance in performing such additional work is expected.

Qualifications