Remote Office Support Specialist

Job Title: Remote Office Support Specialist

Location: Remote (Finley School District)

Job Type: Full-Time

About Finley School District:

Finley School District is dedicated to providing exceptional educational services and fostering a collaborative work environment. We are seeking a detail-oriented Office Support Specialist to join our administrative team remotely. This position is ideal for individuals with strong organizational and communication skills who are passionate about supporting educational initiatives.

Position Summary:

The Office Support Specialist is responsible for performing a variety of administrative and clerical duties to support daily school operations. This role requires proficiency in data entry, document management, customer service, scheduling, and virtual communication tools. The ideal candidate will be tech-savvy, highly organized, and able to work independently in a remote setting.

Key Responsibilities:

Administrative & Clerical Support:

• Perform data entry and maintain accurate records, reports, and databases.
• Manage email correspondence, document filing, and virtual office organization.
• Draft and edit reports, memos, and official communications.
• Assist with processing invoices, purchase orders, and other administrative paperwork.
• Handle confidential information with discretion and professionalism.

Customer Service & Communication:

• Provide excellent customer service by responding to emails, phone calls, and online inquiries in a timely manner.
• Act as the first point of contact for parents, staff, students, and external partners.
• Assist with school enrollment processes, student records management, and document requests.
• Collaborate with internal departments to ensure smooth communication and efficient workflow.

Scheduling & Calendar Management:

• Maintain and update school calendars, scheduling appointments, and organizing virtual events.
• Coordinate meetings, training sessions, and administrative support for staff.
• Track deadlines and ensure timely completion of tasks and projects.

Technology & Office Management:

• Utilize Microsoft Office Suite, Google Workspace, and other productivity tools for daily tasks.
• Troubleshoot basic technical issues related to remote work setup and software applications.
• Ensure all office-related tasks are completed efficiently and meet district guidelines.

Required Qualifications:

• High School Diploma or GED (Associate's degree preferred but not required).
• Minimum 1-2 years of administrative support or office assistant experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace (Docs, Sheets, Drive, Gmail).
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently in a remote setting while maintaining productivity and efficiency.
• Detail-oriented with strong problem-solving abilities.
• Comfortable handling sensitive and confidential information.

Preferred Qualifications:

• Experience in K-12 school administration, education sector, or non-profit organizations.
• Knowledge of student information systems, data entry platforms, and virtual scheduling tools.
• Previous experience in customer service, office coordination, or clerical support roles.
• Familiarity with project management software like Asana, Trello, or Monday.com.

Work Environment:

• Fully remote position with flexible work hours.
• Requires access to a quiet workspace, high-speed internet, and a computer (provided by the district).
• Collaboration with district staff and faculty via email, phone, and video conferencing.

Compensation & Benefits:

• Competitive hourly wage ($20 - $35 per hour, based on experience).
• Health, dental, and vision benefits (for eligible employees).
• Paid time off and professional development opportunities.
• Opportunities for career growth within the school district.

Finley School District encompasses an area consisting of industrial sites, rich farmland and residences in Benton County.
The District is bordered on the north and east by the Columbia River and is adjacent to the City of Kennewick. Kennewick, Pasco and Richland comprise the nearby area of the Tri-Cities. The Finley School District is the hub of the Finley Community and enjoys the strong support of the community. Our mission is to provide a safe, positive learning environment that empowers the whole student to use his or her natural and learned talents to become a productive, responsible member of both the community and world. In collaboration with the entire Finley community, our staff works each day to realize our vision of All Kids Achieving.

Pay: $20 - $35 / hour

Pay:

• Signing bonus

Benefits:

• Paid time off
• Flexible schedule
• Dental insurance

Job Type: fulltime, parttime

Schedule:

• Monday to Friday
• 10 hour shift

Education: High school degree

Work location: This is a remote position