Coordinator/Accounts Payable/Accounts Receive

Job Description

Job Title: Accounts Payable/Receivable Coordinator

Division: FiOptix Inc.

FSLA Status: Exempt

Reports To: Vice President of Finance

Job Summary: This position is responsible for managing both accounts receivable and accounts payable processes, including reconciling customer balances, processing invoices, performing collections, maintaining vendor files, and ensuring accurate and timely data entry. The Accounts Payable/Receivable Coordinator will provide excellent customer service to internal and external stakeholders and will assist with various financial operations to ensure the smooth processing of transactions.

Essential Duties and Responsibilities:

• Reconcile accounts receivable balances and activity, including researching and resolving discrepancies, processing customer invoicing, and ensuring accurate account information.
• Contact customers for soft collections of outstanding receivables and provide A/R aging reports to assist with collections for both customers and field offices.
• Research and investigate account issues, responding to inquiries and ensuring resolution of transaction problems, including account discrepancies, short payments, and non-payments.
• Ensure receivables listed in aging reports are properly approved and waiting for payment at the corporate office.
• Reconcile payments and short pays; prepare credit memos with appropriate supporting documentation.
• Monitor and report on accounts, identifying non-payments, delayed or delinquent payments, and other anomalies, and manage all cash applications.
• Obtain proper approvals and enter invoices into the accounting system, ensuring accuracy in the coding, batching, and entry of vendor invoices.
• Compare invoices with purchase orders, rejecting invoices that do not match and managing the accounts payable filing system.
• Prepare and execute weekly check runs, prioritizing and assembling check batches for approval.
• Maintain vendor and employee records in the accounts payable system, ensuring timely reconciliation of vendor statements.
• Review vendor invoices and employee expense reports for compliance with approval processes and company policy, ensuring expenses are allowable and accurate.
• Respond to vendor inquiries promptly and maintain an accurate invoice tracking system.
• Provide supporting documentation for accounting journal entries and maintain all accounts payable and receivable reports and associated files.
• Provide assistance for both receivable and payable related projects as needed, ensuring smooth financial operations across departments.
  
  

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required.

Education: Bachelor’s degree in a relevant field from a four-year college or university

Experience:

• Six months of accounting and/or bookkeeping experience
• Knowledge of accounting principles and practices
  
  

Technical Skills:

• Computer and Microsoft Office proficiency
• Ability to learn the organization’s systems and software
• Ability to create, read, and analyze reports
  
  

Soft Skills:

• Highly organized and detail orientated
• Ability to multi-task and work in a fast-paced environment under tight deadlines
• Strong verbal and written communication skills
• Ability to work independently and as a member of various teams
  
  

Physical Requirements:

• Must be able to pass pre-employment screening that includes background and drug testing
• Must have a valid driver’s license and a driving record that meets Company requirements
• Sitting at a desk for 6-8 hours a day
• Working on a computer for 6-8 hours a day
  
  

Disclaimer: All job requirements are subject to possible revision to reflect changes in the position requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.