Accounting Clerk

Description

Rated One of the Top Workplaces in the Greater Pittsburgh Area 2021-2023

Job Summary: We are seeking a detail-oriented and organized Accounting Clerk to join our team. This position is responsible for handling sales order entry, billing, and collections to ensure the accurate and timely processing of customer transactions. The ideal candidate will have strong communication skills, attention to detail, and the ability to manage multiple tasks simultaneously.

Essential Duties and Responsibilities:  The following list is intended to describe the general nature and level of work performed by employees in this classification.  It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job.  The employer reserves the right to change or assign other duties to this position.  All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

• Accurately process customer sales orders into the system.
• Verify customer information, pricing, and product availability before entering orders.
• Ensure that orders are processed in a timely manner and follow company protocols.
• Work closely with the sales team to resolve any order discrepancies. Generate and issue customer invoices based on sales orders.
• Review billing details for accuracy, including quantities, prices, and terms.
• Track and resolve any billing discrepancies or issues with customers.
• Maintain accurate billing records and ensure all invoicing is completed within company deadlines.
• Monitor accounts receivable to ensure timely payment from customers.
• Contact customers regarding overdue invoices and follow up on outstanding payments.
• Work with customers to resolve payment issues or disputes in a professional manner.
• Update customer accounts with payment information and ensure timely posting of payments.
• Prepare and maintain reports on accounts receivable aging.

Qualifications

Job Requirements:

• High school diploma or equivalent required; associate’s degree in accounting, Finance, or related field preferred.
• 1-3 years of experience in an accounting or administrative role, with a focus on sales order processing, billing, or collections.
• Strong understanding of basic accounting principles and procedures.
• Proficient in Microsoft Office Suite, particularly Excel.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Ability to handle sensitive and confidential information.

Work Environment/Physical Requirements

• Professional business-casual office environment
• Full-time position, Monday-Friday, 8:00 a.m. – 4:30 p.m. (normally)
• No travel involved

What we offer:

• Medical, dental, and vision benefits following 30 days of employment.
• Paid PTO during your first year.
• 7 paid holidays.
• 401K plan with a Safe Harbor match | 401K Roth plan with Safe Harbor match
• Company-paid life insurance, long term disability insurance.
• Option to purchase supplemental benefits.
• Referral program.

-Direct Applicants Only - No Third-Party Recruiters-

Fire Fighter Sales and Service Co. is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, marital status, family responsibilities, pregnancy, genetic information, veteran, or military status.