Purchasing Coordinator

Job Description

SCOPE OF POSITION:

Responsible for coordination of the vendor licensing process while providing administrative and support services to the Director of Purchasing and Buyers.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The following is a list of the main duties and responsibilities. However, other duties may be assigned as deemed necessary by management. All duties must be performed in accordance with Tribal, Federal, and other applicable requirements, organizational specific policies, procedures and practices.

• Assists the Director of Purchasing in various aspects of the purchasing operation.
• Provides potential vendors with all necessary documents to become a Certified Vendor with the Nottawasseppi Huron Band of the Potawatomi Gaming Commission (NHBPGC).
• Sends out vendor renewals in a timely manner and tracks the return of such applications.
• Requests missing information from vendors when needed for the Licensing Department of the NHBPGC.
• Produces reports for NHBPGC as requested and compiles statistical data for reporting purposes.
• Coordinates the annual renewal of tax exemption documents for all vendors.
• Reviews and completes vendor credit applications and forwards documents to Director of Purchasing and Vice President of Finance for signature.
• Assists with purchasing functions and clerical duties as directed.
• Maintains and updates all vendor files in the Purchasing Department.
• Ensures that all purchase requests have been approved in accordance with authorized approval levels and the organization adheres to the approved vendor lists.
• Prepares and processes purchase orders to comply with established purchasing procedures and maintains appropriate files.
• Ensures that all purchase terms and discounts are adhered to.
• Works with vendors to ensure the quality of goods purchased meets the FireKeepers Casino Hotel standards.
• Cultivates vendor relationships and continuously searches for additional Tribal vendors.
• Tracks contracts and notifies the Buyers ninety (90) days prior to the contract expiration.
• Periodically audits contracts to ensure compliance.
• Coordinates Food & Beverage recipe module in procurement software.
• Maintains the highest level of confidentiality.
• Responsible for maintaining a consistent, regular attendance record as outlined in the FireKeepers Casino Hotel Attendance Policy.
• Outstanding example of and a credit to FireKeepers Casino Hotel.

Job Requirements

MINIMUM REQUIRED QUALIFICATIONS

An applicant’s education, training and experience must be sufficient to demonstrate that the applicant possesses the ability to successfully perform each of the essential duties and responsibilities satisfactorily. FireKeepers reserves the right to verify the sufficiency of a candidate’s education, training and competencies through the interview process, testing and methods.

The requirements listed below are generally representative of the education, experience, and skills and/or abilities required to enable one to successfully perform the essential duties and responsibilities:

• I can perform the essential functions of this job without accommodations
• I can do this job with accommodations *supporting documentation will be required as pursuant to Tribal Code*

Proficiency in both written and verbal English communication is required.

GED or High School diploma. One years’ experience in purchasing or contract coordination preferred. Strong attention to detail, organizational and interpersonal skills. Proficient in Excel and Windows. Must be at least 21 years of age.

GENERAL OR PREFERRED QUALIFICATIONS

College degree or equivalent experience in clerical or computer work. Casino experience or clerical/office computer work. Two years of experience in purchasing and vendor management.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instruction, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Proficiency in both written and verbal English communication is required. Proficiency in both written and verbal English communication is required.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimal, and work with mathematical such as probability and statistical inference.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL & ENVIRONMENTAL DEMANDS:

The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, a Team Member is regularly required to talk or to hear. The Team Member is also regularly required to stand, walk, sit, and use hands to handle or feel objects, tools or controls. A Team Member is occasionally required to reach with hands and arms, and to sit; climb or balance; and stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Work is performed throughout all areas of the facility where the noise level varies from quiet to loud depending upon business.

INDIAN PREFERENCE

Indian preference will be applied in the selection of qualified applicants in accordance with the NHBP Indian Preference in Employment Code, which affords employment preferences to NHBP Tribal citizens, parents or spouses of NHBP citizens and other Native Americans. For purposes of this preference, NHBP law defines "Native American" as: (a) an enrolled member of any other federally-recognized Indian tribes; (b) an enrolled member of a Canadian Indian tribe or First Nation; or (c) an enrolled member of the Grand River Band of Ottawa Indians or the Burt Lake Band of Ottawa/Chippewa Indians.

FireKeepers Casino Hotel reserves the right to make changes to the above job description as necessary.