What are the responsibilities and job description for the Accounting Manager position at Fireline Sprinkler LLC?
Are you a detail-oriented accounting professional, who thrives in a fast-paced environment? Do you enjoy streamlining processes, managing financial operations, and making an impact? If so, we may have the role for you!
Fireline Sprinkler is a growing fire sprinkler installation company that has proudly served the Fox Valley for over 30 years. We also have locations in Taylor, WI; Maple Grove, MN; and our newest office in Charleston, SC. Additionally, our sister company, Integrity Fire Protection, is based in Stevens Point, WI.
This role will be based primarily at our Appleton location, with the expectation of working at our Stevens Point sister company (Integrity Fire Protection) at least one day per week.
Overview:
The Accounting Manager assists the Controller in enhancing processes, documenting procedures, and maintaining internal controls. This role oversees daily financial transactions, addresses customer and vendor inquiries, and manages key accounting functions, including monthly invoicing, job cost tracking, billing coordination, and collections monitoring. Additionally, the Accounting Manager ensures timely subledger reconciliations, assists with month-end close activities, and oversees A/R and A/P functions within the ERP system to include invoicing, payments, and collections.
What you will receive:
- An exciting opportunity to be part of a growing company and dynamic team.
- Competitive salary
- Full benefit package including health, dental, vision, life, disability, and other insurance products as well as a 401K plan with match, generous PTO and holiday pay.
Primary responsibilities:
- Assist Controller in developing process improvements and system enhancements, documenting workflow and accounting procedures, and maintaining proper internal controls.
- Train team members on new accounting processes and procedures to enhance efficiency and compliance.
- Oversee daily financial transactions, set priorities for the accounting team, and assist in resolving customer and vendor issues as needed.
- Manage and maintain monthly invoicing, providing job history for operations.
- Coordinate billing activities, communicate billing percentages and amounts, and establish and monitor collection goals.
- Assist Controller with weekly cash forecasting, updating customer payments received and expected, prioritizing vendor payments to secure necessary waivers, supporting collection efforts, and overseeing banking transactions.
- Ensure timely subledger closings and reconciliations by communicating deadlines and facilitating the necessary processes monthly.
- Assist Controller with month-end close activities, including account reconciliations, and journal entries.
- Process all contract job invoicing in ERP system, ensuring proper documentation per customer requirements (AIA, lien waivers, etc.).
- Record and manage all A/R receipts in the ERP system.
- Review A/R aging reports and facilitate collection of outstanding invoices.
- Process and record vendor payments using the appropriate payment method.
Qualifications:
- Bachelor's degree in accounting preferred.
- A minimum of 5 years of senior level accounting experience, construction industry experience preferred.
- Experience with accounting ERP system, Foundation is a plus.
- High attention to detail and accuracy.
- Ability to motivate others to achieve tasks and goals.
- Strong problem-solving skills and the ability to analyze financial data effectively.
- Excellent written and verbal communication skills.
- Ability to meet deadlines and prioritize multiple tasks.
- Excellent organizational and time management skills.
- Proficient in Microsoft Office Suite, specifically Excel.
Fireline Sprinkler is an equal opportunity employer
