Timekeeping and Payroll Specialist

Job Title: Timekeeping and Payroll Specialist

Department: Human Resources
Reports To: Controller
FLSA Status: Non-Exempt

SUMMARY

This is a full-time position with the hours of Monday through Friday 8:30 am to 4:30 pm in a well-equipped and comfortable office setting. This position’s primary responsibilities focus on daily time and attendance transactions review, editing and related processes and reporting. Also responsible for weekly payroll entry and personnel record keeping functions. Prepare reports using the ADP system and Microsoft Office software including Excel and Access. Work is detail oriented and time sensitive.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Process daily time and attendance transactions for management exception reporting and adjustments.
• Review time transactions and supporting documentation for compliance with time-off policies.
• Ensure proper software settings are in place in the timekeeping and ADP systems for accruals, schedules, benefit settings, deductions, etc..
• Process all new hire paperwork for employees and set up in the ADP payroll system, time and attendance software and HRIS database software.
• Responsible for all employee document management and control.
• Review all documentation for completeness and compliance with applicable policies.
• Process employee enrollment in health insurance program. Review and analyze monthly premium billings for accuracy and adjustments for late enrollments, cancellations, changes in status, etc.
• Coordinate, prepare and process FMLA and COBRA documentation and correspondence with employee and insurance carrier.
• Process and coordinate NYS disability claims, wage garnishments, and support orders.
• Prepare and process employment advertisements with designated publications. Process responses, advertiser billings, etc. in accordance with procedures.
• Process all verification of employment requests, unemployment inquires, uniform enrollment paperwork, changes in employee status, etc.
• Correspond with outside U/E and Employment resources on employee issues as required.
• Maintain all employee records, both paper and electronic, per established procedures.

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Accurately and consistently perform detailed transaction review and editing.
• Possess an intermediate understanding of payroll, business or accounting systems, and transaction analysis.
• Can work within daily time constraints and communicate appropriately with others.
• Can interpret specific situations versus applicable policies.
• Possess the ability to clearly convey information verbally and in written form.
• Demonstrate a professional approach and attitude in daily work.
• Maintain confidentiality over the records and nature of information being worked with.
• Intermediate skill level using MS Excel and Word.
• General understanding of MS Access or similar database program.
• ADP Workforce Now experience is helpful but not required.

EDUCATION and/or EXPERIENCE

• Associate degree in Accounting or Business plus (2) years of payroll related experience.