What are the responsibilities and job description for the Marketing Specialist - Event and Tradeshow Coordinator (Hybrid) position at First American?
First American Data & Analytics is seeking an energetic and highly organized Marketing Specialist, Event and Tradeshow Coordinator with 3 years of experience to plan and execute engaging in-person and virtual events. This role requires someone with a willingness to learn, excellent communication skills, and the ability to work cross-functionally with multiple marketing managers, sales teams, and product leadership. The ideal candidate thrives in a fast-paced environment, pays attention to detail, and is capable of managing multiple tasks simultaneously. A commitment to collaboration and the ability to lift up to 50 pounds is essential for success in this role.
Job Summary:
First American Data & Analytics is seeking an energetic and highly organized Marketing Specialist, Event and Tradeshow Coordinator with 3 years of experience to plan and execute engaging in-person and virtual events. This role requires someone with a willingness to learn, excellent communication skills, and the ability to work cross-functionally with multiple marketing managers, sales teams, and product leadership. The ideal candidate thrives in a fast-paced environment, pays attention to detail, and is capable of managing multiple tasks simultaneously. A commitment to collaboration and the ability to lift up to 50 pounds is essential for success in this role.
Key Responsibilities
Event and Tradeshow Coordination
* Plan, coordinate, and execute a wide range of events, including trade shows, conferences, webinars, and customer-facing events.
* Handle event logistics, including booth design, setup, shipping, staffing schedules, and vendor management.
* Manage event registration, promotional materials, and attendee communications.
* Act when necessary as the primary on-site contact to ensure smooth event execution, including setup, teardown, and troubleshooting.
* Track event budgets and ensure projects stay within financial parameters.
Cross-Functional Collaboration
* Work closely with marketing managers to align events with overall marketing strategies and goals.
* Partner with sales teams to ensure event leads are captured, organized, and distributed effectively.
* Collaborate with product leadership to ensure messaging and presentations are aligned with product goals and strategies.
* Coordinate internal resources to develop event collateral, including signage, presentations, and giveaways.
Logistics and Operations
* Manage event timelines, vendor contracts, and shipping schedules.
* Maintain event inventory, including booth materials, promotional items, and collateral.
* Ensure compliance with all event-related deadlines, including registrations, deliverables, and payments.
* Ability to lift and transport event materials (up to 50 pounds) during setup and teardown.
Performance Tracking & Reporting
* Track and evaluate event performance metrics, including attendance, lead generation, and ROI.
* Provide post-event reports with actionable insights to improve future events.
* Assist with follow-up campaigns and lead-nurturing activities post-event.
Qualifications
Required Skills & Experience
* Bachelor's degree in Marketing, Event Management, Communications, or a related field.
* 3 years of experience in event planning, tradeshow coordination, or related roles.
* Strong organizational skills with exceptional attention to detail.
* Excellent written and verbal communication skills.
* Ability to work effectively in a collaborative, cross-functional team environment.
* Proficiency with event management tools (e.g., Cvent, Eventbrite) and Microsoft Office Suite.
* Must be able to lift and transport materials up to 50 pounds.
Preferred Skills
* Experience with CRM tools (e.g., Salesforce) and marketing automation platforms (e.g., HubSpot, Marketo).
* Familiarity with virtual event platforms such as Zoom, GoToWebinar, or ON24.
* Basic knowledge of design tools like Canva or Adobe Creative Suite.
Location: Hybrid - Santa Ana, CA (3 days in office/2 days WFH)
The pay range for this role is $62,700.00 - $83,600.00
This hiring range is a reasonable estimate of the base pay range for this position at the time of posting. Pay is based on a number of factors which may include job-related knowledge, skills, experience, business requirements and geographic location.
Ready to bring your organizational skills and enthusiasm for events to our team? Apply now to join First American Data & Analytics!
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal work hours and/or responsibilities from time to time, as needed.
What We OfferBy choice, we don't simply accept individuality - we embrace it, we support it, and we thrive on it! Our People First Culture celebrates diversity, equity and inclusion not simply because it's the right thing to do, but also because it's the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work. First American is an equal opportunity employer in every sense of the term.** Note that the following statements only apply to candidates who will be working from an unincorporated area within Los Angeles County. **
First American will consider for employment all qualified applicants, including those with arrest or conviction records, in a manner consistent with the requirements of applicable state and local laws (e.g., the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act).
First American intends to conduct a review of an applicant's criminal history in connection with a conditional offer. First American reasonably believes that a criminal history may have a direct, adverse and negative relationship with the following material job duties for this position potentially resulting in the withdrawal of the conditional offer of employment: handling of confidential, proprietary or trade secret information belonging to First American or its customers, administrating or facilitating financial transactions, and the ability to meet customer-imposed criminal history requirements.
Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.First American invests in its employees' development and well-being, empowers them to provide superior customer service and encourages them to serve the communities where they live and work. First American is committed to diversity and inclusion. We are an equal opportunity employer.
Salary : $62,700 - $83,600
