LIFE CHRISTIAN ACADEMY - Lower School Administrative Assistant

TITLE: Administrative Assistant – Elementary

STAFF LEVEL: Support Staff

CLASSIFICATION: Non-Exempt

STATUS: Full Time, 12 month

Overall Responsibilities

The Administrative Assistant will provide support to the elementary principals and their coordinating teams in a wide range of office and school operations; coordinate and organize office activities and coordinate the flow of communications and information. The Administrative Assistant will maintain confidentiality of sensitive and personal information and prepare and maintain a variety of records and reports related to the assigned duties. This role will also manage formal communications on behalf of the school level principal.

Principle Responsibilities

• Edit and revise formal communications from the principals ensuring quality and consistency
• Communication of school level information and events with the school community
• SMS or text alerts to the school community
• Operate collaboratively with the LCA Communications Team to ensure consistency in branding in marketing materials
• Cover the Eagle’s Office lunch breaks on rotation as necessary
• Eagle Pride or Award communication
• Assist in logistics for graduation and end of year ceremonies
• Compile information for and generate year end certificates
• Design and generate programs and power point slides for concerts and ceremonies
• Establish scripts for ceremonies
• Design and generate flyers and touch cards for school level and principal events
• Compile information and registrations for After School Clubs
• Communicate with Marketing and Communications Officer for additions to the website
• Performs diverse office-related responsibilities within areas and limits of authority as delegated
• Compiles, prepares, and maintains a variety of records and reports related to assigned activities
• Inputs a variety of information into an assigned system; assures accuracy of input and output data
• Maintains confidentiality of various aspects of school operation including sensitive and personal information
• Performs a wide variety of administrative work, including typing and word processing, proofreading, filing, recording information, and processing/distribution of correspondence
• Composes correspondence independently or with general instruction on a wide range of subjects
• Attends and participates in assigned meetings and trainings; prepares minutes from notes as required
• Assists with planning school events and field trips as needed
• Operates a variety of office equipment
• Provides Eagles Office and front reception coverage during the summer months
• Member of the Dreams Auction Committee
• Other duties as assigned

Role Competencies

• Demonstrates a passion for support of Christian education
• Exceptional written and oral communication skills
• Keyboarding skills
• Proficiency with Microsoft Office Suite and the ability to become proficient in new software applications
• Have a pleasant and engaging demeanor
• Professional telephone and office etiquette
• Demonstrates attention to detail and follow tasks through to completion
• Ability to organize tasks and activities and set priorities within established parameters
• Adaptable to schedule or other changes affecting planned schedule or events
• Willingness and ability to follow directions
• Ability to learn the operations of general office machines
• Exceptional verbal and written communication skills
• Commitment to LCA’s Vision Statement, Mission Statement, and Core Values
• Ability to retain confidential information about LCA’s constituents
• Familiarity with social media platforms

Certifications and Licensure

• First Aid/CPR a plus but not required

Preferred Education and Experience

• High school diploma required
• Associates Degree or higher preferred
• Two years’ experience in events’ coordination, hospitality management, or teaching

Cultural Attributes Required

• Passionate Personal Relationship with Jesus
• Biblical Ethics & Integrity
• Role Competent
• Stewardship
• Teamwork Minded
• Adapti-Positive
• Mission Focused
• Self-Developer
• Helpful

Supervisory Responsibility

This position does not have supervisory responsibility.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; crouch; stoop; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk and hear. The employee must occasionally lift or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, and the ability to adjust focus. Safely handle typical chemicals used to clean and sanitize in a commercial setting.

Travel

Other than travel to and from the worksite, it is not anticipated except as may be necessary to attend offsite training or conference.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Hours

Work hours are 40 hours per week (may occasionally require weekend and evenings). Monday – Friday during window of 8:00am – 4:30pm

Benefits

Paid holidays, personal day, sick leave, health insurance, life/ad&d/long term disability, and 403b match opportunity all in accordance with the Life Center Employee Handbook of Policies, Practices, and Procedures.

Supervisor

School Level Principal