What are the responsibilities and job description for the LIFE CHRISTIAN ACADEMY - Lower School Administrative Assistant position at Life Center Church of Tacoma, Washington?
TITLE: Administrative Assistant – Elementary
STAFF LEVEL: Support Staff
CLASSIFICATION: Non-Exempt
STATUS: Full Time, 12 month
Overall Responsibilities
The Administrative Assistant will provide support to the elementary principals and their coordinating teams in a wide range of office and school operations; coordinate and organize office activities and coordinate the flow of communications and information. The Administrative Assistant will maintain confidentiality of sensitive and personal information and prepare and maintain a variety of records and reports related to the assigned duties. This role will also manage formal communications on behalf of the school level principal.
Principle Responsibilities
- Edit and revise formal communications from the principals ensuring quality and consistency
- Communication of school level information and events with the school community
- SMS or text alerts to the school community
- Operate collaboratively with the LCA Communications Team to ensure consistency in branding in marketing materials
- Cover the Eagle’s Office lunch breaks on rotation as necessary
- Eagle Pride or Award communication
- Assist in logistics for graduation and end of year ceremonies
- Compile information for and generate year end certificates
- Design and generate programs and power point slides for concerts and ceremonies
- Establish scripts for ceremonies
- Design and generate flyers and touch cards for school level and principal events
- Compile information and registrations for After School Clubs
- Communicate with Marketing and Communications Officer for additions to the website
- Performs diverse office-related responsibilities within areas and limits of authority as delegated
- Compiles, prepares, and maintains a variety of records and reports related to assigned activities
- Inputs a variety of information into an assigned system; assures accuracy of input and output data
- Maintains confidentiality of various aspects of school operation including sensitive and personal information
- Performs a wide variety of administrative work, including typing and word processing, proofreading, filing, recording information, and processing/distribution of correspondence
- Composes correspondence independently or with general instruction on a wide range of subjects
- Attends and participates in assigned meetings and trainings; prepares minutes from notes as required
- Assists with planning school events and field trips as needed
- Operates a variety of office equipment
- Provides Eagles Office and front reception coverage during the summer months
- Member of the Dreams Auction Committee
- Other duties as assigned
Role Competencies
- Demonstrates a passion for support of Christian education
- Exceptional written and oral communication skills
- Keyboarding skills
- Proficiency with Microsoft Office Suite and the ability to become proficient in new software applications
- Have a pleasant and engaging demeanor
- Professional telephone and office etiquette
- Demonstrates attention to detail and follow tasks through to completion
- Ability to organize tasks and activities and set priorities within established parameters
- Adaptable to schedule or other changes affecting planned schedule or events
- Willingness and ability to follow directions
- Ability to learn the operations of general office machines
- Exceptional verbal and written communication skills
- Commitment to LCA’s Vision Statement, Mission Statement, and Core Values
- Ability to retain confidential information about LCA’s constituents
- Familiarity with social media platforms
