What are the responsibilities and job description for the LIFE CHRISTIAN ACADEMY - Administrative Assistant - Director of Teaching & Learning/Admin Offices position at Life Center Church of Tacoma, Washington?
TITLE: Administrative Assistant – Director of Teaching and Learning/Administrative Offices
STAFF LEVEL: Support Staff
CLASSIFICATION: Non-Exempt
STATUS: Full Time, 10-month
Overall Responsibilities
The Administrative Assistant to the Director of Teaching and Learning/Administrative Offices will provide support to the DTL and their coordinating teams in a wide range of office and school operations; coordinate and organize office activities, support the Administrative Office and the positions that operate in that space, and coordinate the flow of communications and information. The Administrative Assistant will maintain confidentiality of sensitive and personal information and prepare and maintain a variety of records and reports related to the assigned duties.
Principle Responsibilities
- Edit and revise formal communications ensuring quality and consistency
- Operate collaboratively with the LCA Communications Team to ensure consistency in branding in marketing materials
- Cover various lunch breaks on rotation as necessary
- Use the intercom to retrieve students from classrooms for meetings and make announcements
- Communicate with Marketing and Communications Officer for additions to the website
- Assist with room reservations into Church Community Builder and the allocation of resources
- Performs diverse office-related responsibilities within areas and limits of authority as delegated
- Compiles, prepares, and maintains a variety of records and reports related to assigned activities
- Inputs a variety of information into an assigned system; assures accuracy of input and output data
- Maintains confidentiality of various aspects of school operation including sensitive and personal information
- Performs copy functions as needed
- Performs a wide variety of administrative work, including typing and word processing, proofreading, filing, recording information, and processing/distribution of correspondence
- Composes correspondence independently or with general instruction on a wide range of subjects
- Attends and participates in assigned meetings and trainings; prepares minutes from notes as required
- Operates a variety of office equipment
- Member of the Dreams Auction Committee
- Manage the arrival and assist with the scheduling of substitute teachers
- Projects as assigned by the Director of Teaching and Learning
- Other duties as assigned
Role Competencies
- Demonstrates a passion for support of Christian education
- Exceptional written and oral communication skills
- Keyboarding skills
- Proficiency with Microsoft Office Suite and the ability to become proficient in new software applications
- Have a pleasant and engaging demeanor
- Professional telephone and office etiquette
- Demonstrates attention to detail and follow tasks through to completion
- Ability to organize tasks and activities and set priorities within established parameters
- Adaptable to schedule or other changes affecting planned schedule or events
- Willingness and ability to follow directions
- Ability to learn the operations of general office machines
- Exceptional verbal and written communication skills
- Commitment to LCA’s Vision Statement, Mission Statement, and Core Values
- Ability to retain confidential information about LCA’s constituents
- Familiarity with social media platforms
