Transaction Coordinator

First Choice Business Brokers Phoenix NW is a trusted leader in facilitating successful business sales, connecting buyers and sellers with integrity and expertise. We are seeking a highly organized and proactive Transaction Coordinator to support our brokerage team and ensure smooth office operations. This role is essential to maintaining efficiency and delivering top-tier service to our clients.

If you thrive in a dynamic environment and enjoy playing a key role in business transactions, we’d love to hear from you!

Responsibilities

• Manage and schedule client appointments.
• Gather and organize all required documentation for new business listings.
• Ensure listing agreements, Non-Disclosure Agreements, and disclosures are properly completed and signed.
• Enter and maintain accurate and up-to-date business listing information in the company’s CRM system.
• Track listing progress, ensuring all required steps (valuation, marketing, and broker approvals) are completed in a timely manner.
• Screen incoming buyer inquiries, ensuring NDAs and buyer qualification forms are completed before sharing confidential business details.
• Maintain communication logs and follow up with prospective buyers as needed.
• Develop campaign letters and promotional announcements. Distribute, track and manage address books for direct mail campaigns.
• Assist in the monthly reporting of financial and operational metrics.

Education and Qualification Requirements

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Previous experience with transaction coordination, listing coordination, or office administration is a plus.
• Understanding of confidentiality agreements and non-disclosure procedures.
• Ability to handle sensitive business information with discretion.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Proficiency in MS Office applications, including Excel (intermediate skills), Word, and PowerPoint.
• Proficiency in CRM systems (such as Zoho or Go-High Level).
• Strong written and verbal communication skills for interacting with brokers, buyers, and sellers professionally.

We offer a competitive hourly rate of $20 - $25 per hour (based on knowledge and experience) and a flexible schedule (no weekends).

Please submit resume to fcbbsabo@gmail.com.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 32 – 40 per week

Benefits:

• Flexible schedule

Schedule:

• Choose your own hours
• Day shift
• Monday to Friday
• No weekends

Work Location: In person

Salary : $20 - $25