What are the responsibilities and job description for the HR / Payroll Admin position at First Choice Commercial Janitorial?
HR /Payroll - Administrator
Responsibilities:
Responsible for the administration of all day-to-day processes within Payroll. Handling issues within Human Resources Services. Support the Operation department. Support including benefits administration, new hire processing, payroll processing, assisting managers and team members with inquiries, and other duties and responsibilities as assigned.
The job requires extra hours especially around end-of-month deadlines and end-of year deadlines.
The peak season for FCCJS spans from November through January. PTO blackouts may apply in peak season.
Roles & Responsibilities
Provide Support to the following:
Prepare, maintain, and update employee data for the HR information system
Process New Hires Onboarding Paperwork (W-4 and I-9)
Input New Hire data in Timekeeping and Payroll Portals
Validate employee banking information is accurate for direct deposit setup.
Review and Maintain time records in Timekeeping Portals
Run and distribute daily reports to Sr. Operations team, including actual vs scheduled hours, overtime report, etc.
Verify attendance per job site to Master records.
Prepares and submits payroll files
Ensure Time Records are accurate prior to exporting to payroll Portal
Handle complaints or questions from co-workers and employees regarding discrepancies of clock-in time daily
Process payroll, including updating employee numbers, hours, garnishments, etc.
Complete wage statement requests
Prepare and/or run payroll and HR related reports
Verify employees Termination date with the Area Manager and update Timekeeping and Payroll portal with data.
Update new job locations in Timekeeping and Payroll portals.
Prepare, review, and file compliance related documents and reports such as EEO-1, OSHA 300A
Manage year-end W2 audit/corrections and distribution
Perform scheduled audits of data inputs to ensure data integrity
Prepare and analyze HR metrics
Maintain Operations budget
Prepare compensation analysis as needed
Assist in system usage training, maintenance, troubleshooting and design of HRIS as needed
Support Operations on a as needed basis
Other duties as assigned
Knowledge and Skills
Must keep confidentiality and practice discretion in all areas
Must always use professional phone etiquette
Must have excellent communication skills and interpersonal skills
Able to prioritize responsibilities and meet deadlines
Ability to be an effective team member and display initiative
Ability to work independently
Detail-oriented with strong organizational and time management skills
Solid computer skills including proficiency with Microsoft Office, Excel, and Google Drives
2 Years' experience with payroll processing required
Experience with Timekeeping system and scheduling software a plus
Bi-lingual in Spanish a must
Requirements:
Bilingual - Spanish - As Must
Support Operations / Weekend Task as assigned, As Required
Able to provide support on Holiday's and Weekends.
Education / Experience:
Associates degree in Accounting or Finance or equivalent experience
Experience in HR, Accounting, or related field
Experience with Payroll - Paychex Flex- Preferred / ADP
Strong Advanced MS excel skills required
Strong Analytical and inquisitive mindset
Efficient attention to detail
Aptitude for numbers and quantitative skills
Good communication
Exhibit business maturity including ability to handle confidential information
