Accounting Technician - Procurement

Description

For more than 50 years, First Choice Community Healthcare has provided access to high quality primary medical, dental, and behavioral healthcare to the underserved populations of the Mid-Rio Grande Valley of central New Mexico. Today, we operate seven (7) Community Health Centers and one (1) school-based clinic. We are currently recruiting for a Accounting Technician-Procurement to join our team and assist in fulfilling our organizations mission, which is to improve the health, life skills and wellbeing of all members of the communities we serve. Our health centers maintain an open-door policy, providing treatment regardless of an individual’s income or insurance coverage. As a non-profit organization, First Choice is a vital community resource in Central New Mexico. Not only does our organization provide the highest quality, comprehensive medical services, but we also address our patients’ emotional, social, and cultural needs.     

In addition to serving a community-centered organization we offer an excellent benefits package to include: 

Benefits Offered

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Flexible Spending Account
• Employee Assistance Program
• Aflac
• Life and AD&D Insurance
• Voluntary Life Insurance
• Identity Theft
• Retirement Savings -403(b)
• 10-20 days per service year (based on length of service)
• Sick Leave 64 hours per year (unused rolls over each year into Long Term Sick Leave)
• Long Term Sick Leave 40 hours per year 
• 10 Paid holidays per year
• 40 hours of Educational Leave per year for full time employees
• $700 per year for tuition reimbursement

A. POSITION SUMMARY

Under supervision of the Assistant Controller or designee, assist in performing, maintaining and evaluating the FCCH purchasing process. Assist in processing purchase order for supplies, capital and non-capital goods. Also assist with RFP/RFQ/Contracts service agreements, and equipment bids both ongoing and with grant funds.

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Review purchase requisitions, verifies approval signatures, and codes the requisition to the appropriate general ledger account;
2. Provide return arrangements for excess shipments, over-shipments and wrong orders;
3. Assist in developing alternate sources of supply items;
4. Assist in negotiates pricing and resolves issues between vendors and internal departments;
5. Prepare and submit purchase orders to vendors and enter PO’s into the Purchasing Module of the computerized accounting system;
6. Assist in administration of offsite forms inventory;
7. Assist in the process of vendor requests for quotes (RFQ) and/or proposals (RFP) as required;
8. Follow up on vendors and serve as liaison between departments and vendors in the resolution of supply/equipment problems and Inquires;
9. Assist in administering contracts for equipment repair, directory, and other charges;
10. Assist in developing purchase order procedures and provide training to all sites relative to those procedures;
11. Provide inventory reconciliation assistance for medical/dental supplies at fiscal year-end;
12. Facilitate the maintenance of the phone system, LD codes, and distribution of related charges;
13. Assist in administering the photocopier contract including maintenance;
14. Perform miscellaneous job-related duties as assigned;
15. Assist with physical counts of assets and reconciliation to General Ledger;

Requirements

C. MINIMUM EDUCATION AND EXPERIENCE

1. High School Diploma or GED; Work experience may be substituted at the discretion of the Hiring Officer;
2. Six months to one year experience directly related to the duties;
3. Experience with Microsoft Office Suite;

D. LICENSES/CERTIFICATIONS REQUIRED

None

E. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

1. Ability to analyze purchasing requests/orders for compliance with organization procedures;
2. Ability to complete moderately complex administrative paperwork;
3. Ability to assist in preparing bids, requests for quotes, and proposals in compliance with FCCH policies;
4. Ability to assist in evaluating procurement bids in accordance with established criteria
5. Ability to document work in progress;
6. Ability to multitask on a regular basis;
7. Ability to resolve customer complaints and concerns;
8. Some knowledge of cost analysis techniques;
9. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community;
10. Ability to analyze and solve problems;
11. Some knowledge of contract law;
12. Ability to investigate and analyze information and to draw conclusions;
13. Ability to compose written communications;
14. Record maintenance skills;
15. Ability to use independent judgment and to manage and impart confidential information;
16. Ability to provide or arrange for training;
17. Computer experience and proficiency in the use of spreadsheet software, preferably Microsoft Excel;
18. Knowledge and familiarity with compliance program. Cooperate fully and comply with laws and regulations;

F. AGE OF PATIENTS SERVED

None

G. COVID-19 VACCINE REQUIRED

COVID-19 Vaccination required as a condition of employment. Individuals with medical issues or religious beliefs that prevent them from getting the vaccine may request an exemption from the vaccine requirement at the time an offer is delivered.

H. PHYSICAL CHARACTERISTICS/WORKING CONDITIONS

A person in this position has sufficient time to complete most tasks although under pressure depending on patient and organization demands. There are frequent opportunities to relax from any physical exertion or to change position in work activities.

1. Physical Effort and Dexterity: Good dexterity to operate personal computer and office equipment. Occasional lifting and carrying related to office duties.
2. Machines, Tools, Equipment required to be operated: Capable of using office machines and personal computers for word processing, data entry and spreadsheet applications.
3. Visual Acuity, Hearing, and Speaking: Must be able to read a computer monitor and outputs accurately. Must be able to communicate clearly and accurately for work and safety compliance.
4. Environment/Working Conditions: Work is mostly inside an office in a controlled environment. Normal office safety precautions and practices are required. Position requires travel throughout the Albuquerque metropolitan area. Work regularly scheduled Monday-Friday, although weekends and evenings may be required to meet with members of the Board of Directors and meet deadlines.

Salary : $700