Human Resource Coordinator

Description

Job Title: Assistant Controller

Position Code: Exempt

Department: HR Department

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

A. Position Function Summary

Under the direction of the Senior Human Resources Generalist or the Human Resource Officer, the Human Resources Coordinator provides administrative support in all areas of HR function consistent with effective HR practice and legal compliance with federal, state and local laws and regulations.    

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Assists in the preparation of Personnel Action Notices as directed and processes paperwork for all status changes include hiring, promotion, transfers, and terminations.
2. Maintains activities for confidential personnel files, health files, and quality assurance files for all employees and former employees; arranges for archival of files in compliance with federal and state laws.
3. Processes paperwork to the NMHSC for unemployment compensation hearings for submission to the Department of Labor.
4. Prepares documents and composes routine correspondence, as required, on specific policy and procedural issue.
5. Gathers information, conducts basic analysis, and assists in the development of reports.   
6. Processes paperwork for workers’ compensation claims and maintains a tickler system to follow up on active claims and required OSHA statistics.
7. Participates in recruitment and outreach activities such as job fairs, employee orientations, and applicant consultations.
8. Assists in administering various human resources plans and procedures for staff; assists in development and implementation of personnel policies and procedures and projects.
9. Monitors performance evaluation program, continuing education/tuition reimbursement.
10. Monitors area efficiency; develops reporting procedures and other methods to establish accountability and measure success.
11. Provides assistance and coordination in the development and maintenance of specialized human resources data bases, computer software systems, and manual filing systems. 
12. Completes employment verifications, references, and releases information to other authorized agencies as directed.     
13. Assists the in processing biweekly payroll: 
14. Apprises appropriate agencies of provider terminations.
15. Other job related duties as assigned

Requirements

C. Education and Experience

1. High School Diploma or GED.

D. Knowledge, Skills and Abilities

1. Effective oral and written communication skills.
2. Ability to analyze and solve problems.
3. Knowledge of skills in scheduling and organizing, managing multiple priorities, telephone techniques and using computer databases.
4. Excellent follow-through skills.
5. Ability to foster a cooperative environment.
6. Ability to exercise good judgment in appraising difficult situations and in making appropriate decisions.
7. Ability to maintain confidentiality of records and information.
8. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. 
9. Ability to create, compose, and edit written materials. 
10. Ability to gather data, compile information, and prepare reports. 
11. Database management skills. 
12. Records maintenance skills. 
13. Skill in the use of personal computers and related software applications.
14.  Knowledge and skills in scheduling and organizing, managing multiple priorities, telephone techniques, and using computer databases and the Microsoft Office Suite.  

E. PHYSICAL CHARACTERISTICS/WORKING CONDITIONS

A person in this position has sufficient time to complete most tasks without a feeling of pressure. There are frequent opportunities to relax from any physical exertion or to change position in work activities.

1.  Physical Effort and Dexterity: Good dexterity to operate personal computer and office equipment. Occasional lifting and carrying related to office duties. 
2.  Machines, Tools, Equipment required to be operated: Capable of using office machines and personal computers for word processing, faxing, data entry and spreadsheet applications.   
3.  Visual Acuity, Hearing, Speaking: Must be able to read a computer monitor and outputs accurately. Must be able to communicate clearly and accurately for work and safety compliance.
4.  Environment/Working Conditions: Work is mostly inside an office in a controlled environment. Normal office safety precautions and practices are required. Position may require some travel throughout the Albuquerque metropolitan, Valencia County, and Sandoval County area. Work regularly scheduled Monday-Friday, although weekends may be required to meet deadlines.