Administrative Assistant to Software Development

• Receptionist Duties:
• Greet and assist visitors, clients, and vendors in a professional and courteous manner.
• Answer and direct phone calls, ensuring clear communication between departments and external contacts.
• Manage and maintain the front desk area, ensuring it is organized and presentable at all times.
• Handle incoming and outgoing mail, packages, and other deliveries.
• Administrative Support:
• Perform general office duties, such as filing, data entry, and maintaining office supplies.
• Assist management with preparing reports, presentations, and correspondence.
• Coordinate and schedule meetings, conference calls, and appointments for team members.
• Act as a liaison between departments to ensure efficient communication and execution of tasks.
• Purchasing:
• Assist with purchasing supplies and materials, ensuring timely orders are placed to maintain inventory.
• Communicate with vendors to verify product availability, pricing, and delivery schedules.
• Software Development Assistance:
• Support the software development team by assisting with documentation, testing, and data management.
• Help track software development progress using project management tools (such as Monday.com) to manage timelines, deadlines, and deliverables.
• Provide support in organizing and maintaining project files, issue tracking, and software deployment tasks.
• Order Entry & Customer Support:
• Process customer orders accurately and efficiently, ensuring proper documentation is maintained.
• Enter orders into the company’s ERP or order management system (Monday.com).
• Coordinate with the shipping department to ensure timely order fulfillment and delivery.
• Other duties as assigned.

Qualifications:

• High school diploma or equivalent required; associate’s degree or higher in business administration or a related field preferred.
• 2 years of experience in an administrative or receptionist role, preferably in an industrial or manufacturing setting.
• Experience using project management software like Monday.com to track tasks and project timelines, order fulfillment, etc.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with ERP or order management systems and basic purchasing processes.
• Experience in providing administrative support to software development teams is a plus.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Strong attention to detail and problem-solving ability.
• Ability to maintain confidentiality and professionalism at all times.
• Previous experience in a customer-facing role or order entry is preferred.

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• monday.com: 2 years (Required)

Ability to Commute:

• Gadsden, AL 35901 (Required)

Ability to Relocate:

• Gadsden, AL 35901: Relocate before starting work (Required)

Work Location: In person

Salary : $16 - $20