What are the responsibilities and job description for the Secretary/Office Manager position at First Christian Church (Disciples of Christ)?
Job Summary
We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. We are seeking a dedicated and reliable individual to join our team on a part-time basis. The position requires 16 hours per week, with a mutually agreed-upon schedule during our Monday–Friday workweek. The ideal candidate will be responsible for ensuring efficient administrative processes, managing office resources, and having exceptional interpersonal skills. This role requires a strong ability to multitask, excellent communication skills, and a keen eye for detail.
Responsibilities
- Manage office operations and procedures to ensure organizational effectiveness.
- Serve as the primary point of contact for all incoming calls and visitors, demonstrating excellent etiquette.
- Maintain filing systems and ensure all documents are organized and easily accessible.
- Provide administrative support including scheduling appointments, managing calendars, and coordinating meetings.
- Proofread documents for accuracy and clarity before distribution.
- Utilize computer systems to manage data entry and maintain office databases.
- Implement time management strategies to prioritize tasks effectively within the environment.
- Responsible for producing a monthly newsletter and weekly bulletins.
Skills
- Strong phone etiquette with the ability to communicate clearly and professionally.
- Proficient in computer applications, including Microsoft Office Suite and Constant Contact.
- Excellent administrative skills with experience in managing office functions.
- Previous experience as an office manager is a plus but not required.
- Strong organizational skills with the ability to file documents systematically.
- Detail-oriented with strong proofreading abilities to ensure accuracy in all communications.
- Effective time management skills to handle multiple tasks efficiently.
This Office Manager position offers an exciting opportunity for individuals who thrive in a dynamic work environment and are committed to supporting the overall success of the organization.
Job Type: Part-time
Pay: $17.50 - $20.00 per hour
Expected hours: 16 per week
Schedule:
- 4 hour shift
Ability to Commute:
- Huntsville, TX 77349 (Preferred)
Work Location: In person
Salary : $18 - $20
