What are the responsibilities and job description for the Administrative Assistant position at First Onsite - US?
We are a national emergency response restoration and general contractor specializing in the return of compromised property to its pre-loss condition. We work with our clients to restore their properties. Our team restores commercial, multifamily, hospitality, educational properties from water damages, floods, fire, smoke, and natural disasters.
The Administrative Assistant will be responsible for performing general administrative duties as they relate to supporting the local Offices.
Responsibilities:
The Administrative Assistant's responsibilities include but are not limited to:
- Answer phones and all other front desk duties
- New lead intake and creation of lead sheet
- Create new jobs in Microsoft Teams
- Create file folders
- Assist with invoicing and T&M billing
- Ordering of office supplies
- Interface with external clients and internal team
- Coordinate pick up and deliveries of Fed-ex/UPS
- Assist with onboarding of new subcontractors
- Assist GM, BD, PD, and PM roles
Qualifications:
- Strong skills in Microsoft Word and Excel
- Strong communication skills
- Strong problem-solving skills
- An ability to work autonomously
- An ability to work with teams, locally and remotely
- Notary preferred or willing to obtain notary within the first year
Education:
- High school diploma or GED
Experience:
- 2 years customer service experience
- Able to answer multi-line phone calls
Special Position Requirements:
- Travel will be less than 10%
Work Requirements:
- Largely sedentary role with extended periods of computer usage
- Ability to stoop, bend or stand as necessary
First Onsite provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
First Onsite (and its Companies) participates in E-Verify. We will provide the U.S. Social Security Administration (SSA) and, if necessary, the U.S. Department of Homeland Security (DHS) with information from each new employer's Form I-9 to confirm work authorization.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Third party resume submissions not accepted. Any resume submitted will be considered the property of THE COMPANY, and THE COMPANY will not be held liable to pay a placement fee.
Subject to Federal, State and Local laws, regulations and/or ordinances, applicant must be able to pass Background Check and Pre-employment Drug Screen.
Salary : $27 - $29
