Accounting Specialist

POSITION PURPOSE

Responsible for performing a variety of accounts payable and related clerical duties. Receives, sorts, and proofs accounting documents, and posts totals. Matches invoices to appropriate authorizing documents. Codes invoices with appropriate general ledger account numbers and related project and budget codes. Inputs invoice information into automated accounts payable application. Performs arithmetic calculations and reviews internal records. Prepares reports and maintains records and files as needed. Completes reconciliations of various general ledger accounts to include posting of journal entries when needed. Preforms deposit operations from a financial institution stand point which includes but not limited to ACH items, wire transfers, and checks.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Assumes responsibility for the accurate and timely performance of accounts payable functions.

Reviews source documents and matches purchase orders, invoices, and receiving documents.

Codes invoices to appropriate general ledger accounts.

Determines optimum payment dates and takes advantage of all discounts on invoices.

Reviews invoices to ensure they are correctly coded, properly authorized, and there are no overpayments or repeat payments. Ensures that approval authority is in accordance with purchasing policies.

Processes payments and obtains authorized signatures.

Performs accounting duties in accordance with established Credit Union policies and procedures.

Assumes responsibility for establishing and maintaining effective business relations with vendors.

Researches and resolves vendor problems and billing discrepancies.

Answers vendors' questions or refers them appropriately.

Maintains and projects the Credit Union's professional reputation.

Assumes responsibility for establishing and maintaining effective communication and coordination with Credit Union personnel and with management.

Assists Accounting Department personnel as needed.

Keeps management informed of area activities and of any significant problems. Reports transactions that are outside established purchasing policies to the VP / Controller.

Maintains regular contact with other departments to obtain information and/or to correct transactions.

Assumes responsibility for performing assigned accounting and related clerical support functions.

Maintains files, including filing of general ledge journal vouchers, accounts payable documentation, and other miscellaneous filings.

Maintains storage room documents.

Types a variety of documents, reports, and records.

Keys daily worksheets to the general ledger system.

Completes first level of collection effort on overdrawn share draft accounts.

Performs reconciliations and account analysis and post journal entries as needed.

Will perform deposit operations which include but not limited to ACH items, Wire Transfers, check items.

Special projects as assigned.

Assumes responsibility for related duties as required or assigned.

Collects and deposits accounts receivable items.

Ensures that work area is clean, secure, and well maintained.

Performs general accounting duties as needed.

Maintains confidentiality.

Completes special projects as assigned.

PERFORMANCE MEASUREMENTS AND EXPECTATIONS

Accounts payable functions are accurate, current, and timely.

Accounting errors, discrepancies, and violations in purchasing policies are promptly identified and resolved.

Accounting duties are performed in accordance with established procedures and standards.

Good communication and coordination exist with Credit Union personnel. Assistance is provided as needed.

Effective business relations exist with suppliers and vendors.

Management is appropriately informed of area activities.

Comply with the Information Security Policy and the Business Ethics and Conduct Code.

QUALIFICATIONS

EDUCATION/CERTIFICATION:

Bachelor’s Degree is preferred.

High school graduate or equivalent.

Additional bookkeeping courses helpful.

REQUIRED KNOWLEDGE:

Knowledge of Credit Union purchasing policies

Understanding of basic bookkeeping concepts and procedures

Knowledge of automated accounts payable applications

EXPERIENCE REQUIRED:

Previous accounts payable and/or bookkeeping experience preferred

SKILLS/ABILITIES:

Well organized, accurate, and attentive to detail

Good math skills

Cooperative and willing to assist others

Able to use PC and adding machine

PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION

FINGER DEXTERITY:Using primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together.

TALKING: Especially where one must frequently convey detailed or important instructions or ideas accurately, loudly, or quickly.

AVERAGE HEARING: Able to hear average or normal conversations and receive ordinary information.

REPETITIVE MOTION: Movements frequently and regularly required using the wrists, hands, and/or fingers.

AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to prepare or inspect documents or products, or operate machinery.

PHYSICAL STRENGTH: Sedentary work; sitting most of the time. Exerts up to 20 lbs. of force occasionally. (Almost all office jobs.)

WORKING CONDITIONS

NONE: No hazardous or significantly unpleasant conditions (such as in a typical office).

MENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION

REASONING ABILITY: Ability to apply common sense understanding to carry out detailed but uninvolved instructions and to deal with problems involving a few variables.

MATHEMATICS ABILITY: Ability to perform basic math skills and to use decimals to compute ratios and percentages, and to draw and interpret graphs.

LANGUAGE ABILITY: Ability to use passive vocabulary of 5-6,000 words; to read at a slow rate; define unfamiliar words in dictionaries for meaning, spelling, and pronunciation. Ability to write complex sentences, using proper punctuation, and use adjectives and adverbs. Ability to communicate in complex sentences; using normal word order with present and past tenses; using a good vocabulary.

INTENT AND FUNCTION OF JOB DESCRIPTIONS

Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions. Well-constructed job descriptions are an integral part of any effective compensation system.

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

In accordance with the American with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.

Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.

Job Type: Full-time

Pay: $16.08 - $22.90 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to Commute:

• Cumberland, MD 21502 (Required)

Work Location: In person

Salary : $16 - $23