Accounting / Bookkeeping Specialist

Job Summary:

The Accounting / Bookkeeping Specialist is responsible for performing elements of the accounts payable and receivable process.

This includes coordination, collection, entry, and management of invoices, check requisitions, and purchase orders. This position relies upon structured procedural methods to ensure proper and timely payment to vendors as well as performing reconciliation functions to verify accuracy.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

Accounts Payable:

1. Receive, verify, process and reconcile invoices before processing for payment.

2. Coordinate and communicate deadlines and timelines to various departments.

3. Ensure all appropriate authorizations are obtained in relation to invoice processing.

4. Provide information to employees and managers regarding purchase orders, invoices, expenditures, and budget.

5. Perform account analysis and review as requested.

6. Verify vendor accounts by reviewing monthly statements and related transactions.

7. Answer vendor inquiries in a timely and responsible manner.

8. Manage storage of invoice records.

OTHER ACCOUNTING FUNCTIONS:

1. Perform daily closeout at the close of business.

2. Enter batch receipts for bank deposits. Prepare and deliver bank deposits.

ADDITIONAL RESPONSIBILITIES:

1. Troubleshoot office machinery (copy, fax, postage, etc.), including coordinating maintenance and supply inventory for fiscal office.

2. Perform other work related duties as assigned.

3. Provide backup support to other positions.

4. Display good personal hygiene, punctuality, professionalism, and appropriate attire in an office setting.

5. Maintain task lists and directions as guides for backup assistance when such assistance becomes necessary.

6. Compose and process reports.

7. Respect and secure confidential information and the privacy of students and employees.

8. Attend work regularly.

9. Other duties may be assigned as needed.

SKILLS:

1. Knowledge of Microsoft Office applications including Excel and Word.

2. Intermediate to advanced spreadsheet knowledge.

3. Interpersonal skills and the ability to build strong relationships.

4. Managing multiple tasks simultaneously with interruptions.

5. Manage electronic documents in an organized and efficient manner.

6. Understand and apply methods to timely detect and correct discrepancies in data.

7. Ability to work independently.

MINIMUM QUALIFICATIONS:

1. Proficient knowledge of Excel and basic computer processing.

2. Three years’ experience in accounting or equivalent combination of education, experience and/or training.

3. Understanding accounting concepts such as journal entries, accounts payable and accounts receivable.

4. Experience with fast paced work environments.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:

Work in an often busy environment with many interruptions while maintaining task organization, and strategic direction. Must be able to lift up to 50 lbs.

While performing the duties of this job, the employee is regularly required to communicate with coworkers and customers. The employee is required to frequently walk (occasionally on uneven surface), sit for long periods of time, stand, use hands for fine manipulation, handle or feel, and reach with hands and arms (frequently reaching above the shoulders), stoop, kneel, crouch and climb stairs.

Start Date: As soon as possible

Job Type: Full-time

Pay: $18-$21 per hour

Benefits:

• Use standard here

Schedule:

• 8 hour shift

Experience:

• Microsoft Excel: 3 years (required)

Work Location: On location

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Accounting / Bookkeeping: 3 years (Required)

Work Location: In person

Salary : $18 - $21