Office and Communications Coordinator

OFFICE and COMMUNICATIONS COORDINATOR

Position Description:

Under general supervision, the Office and Communications Coordinator will provide support to the pastor and the ministry leaders in assisting with the operation of the church. This is a part-time position (15-20 hours per week). This position reports directly to the Head of Staff.

Responsibilities:

· Maintain weekly office hours: 9am - 2pm, Monday, Wednesday, Thursday: preferred but negotiable.

· Answer phones and coordinate volunteer receptionists

· Provide clerical and secretarial support to pastor and staff

· Work with pastor to update and maintain website

· Work with pastor to prepare and mail a monthly newsletter

· Update and maintain church databases and directories and calendar on a regular basis

· Update church website on a regular basis

· Maintain church file systems and databases. Work on migrating hard copy documents to a cloud based service

· Prepare worship bulletin on a weekly basis. Contact ministry leaders for bulletin information. Print and fold bulletins

· Collect a list of prayer requests and share with the pastor. Relay any hospitalization and visitation request to pastor.

· Support Clerk in preparation of monthly Session Meetings and annual audit

· Provide limited clerical support to ministries and ministry leaders in the church.

· Handle booking requests for weddings, funerals, and memorials and building use. Coordinate with necessary volunteers for each set-up and needs accordingly.

· Maintain supplies necessary for operation and administration of the church and oversee maintenance of office equipment

Requirements:

· Proficiency with computers and technology: MS Word, MS Excel, MS Powerpoint, Gmail, Youtube, website management, etc

· Preferred experience with G Suite, shared drives, and Squarespace

· Ability to answer incoming phone calls and take messages in a professional manner

· High school graduation and two years of full-time, increasingly responsible office experience OR equivalent experience/education

· Ability to handle sensitive information discreetly and compassionately

Preferred:

· Excellent customer service skills.

· Excellent organizational and problem-solving skills

· Experience attending or working in a church environment

Benefits:

$17 an hour

Flexible work hours (to be negotiated with Head of Staff)

Paid vacation starting at 1 week based on accrued time

11 paid federal holidays

6 personal/sick days

Job Type: Part-time

Pay: From $17.00 per hour

Expected hours: 15 – 20 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person

Salary : $17