PT ADMINISTRATIVE ASSISTANT TO THE PASTOR / HEAD OF STAFF

Job Description

Job Description

Salary : Starting at $15 / hour DOE

Position Title : Administrative Assistant to the Pastor / Head of Staff

FSLA Classification : Part-time

Hours : 15 20 hrs. / week

Preferred Schedule : 9 : 00 AM - 2 : 00 PM or 10 : 00 AM 3 : 00 PM (M-Th); Negotiable within reason based on Pastors needs

Reports To : Head of Staff, and the Session through the Personnel Committee

Summary of Position : The Administrative Assistant to the Pastor / Head of Staff will serve as the primary interface and receptionist for the Pastor / Head of Staff to the congregation, staff, and public. Day-to-day responsibilities may include managing the Pastors schedule and correspondence, coordinating Church meetings that need the Pastors attention, assisting with e- news / website / social media updates, and providing clerical support for the Pastor.

I. Office Administration

A. Administrative Responsibilities : Serve as personal administrative assistant for the Pastor / Head of Staff.

a. Maintain the Pastor / Head of Staffs schedule including while the Pastor is away for vacation or church business.

b. Serve as receptionist for the Pastor / Head of Staff.

c. Interact regularly with the FPC staff and members, serving as liaison for the Pastor / Head of Staff, including while the Pastor is away for vacation or church business.

d. Handle and screen telephone and email correspondence for the Pastor / Head of Staff.

e. Provide secretarial and clerical support including creating / editing documents, filing, and making copies.

f. Assist the Pastor / Head of Staff in preparation for and during meetings as assigned. This may include keeping notes for the Pastor / Head of Staff in relevant meetings.

g. Manage and process the Pastor / Head of Staffs expense reports.

h. Plan schedule and work-related travel arrangements for the Pastor / Head of Staffs church business trips.

i. Provide administrative support for church staff and committees as requested by the Pastor / Head of Staff.

j. Answer congregational members questions pertaining to church events and activities.

k. Directs public or congregational members to appropriate personnel as necessary to guard the Pastor / Head of Staffs time.

l. Other administrative duties may be assigned by the Pastor / Head of Staff.

B. Digital Content Creation : Responsible for ensuring digital content is up to date and visually attractive.

a. E-News : Coordinate receiving information for the e-news, designing the layout of the e-news, and sending to the database.

b. Website / App : Coordinate receiving information / articles for the website / church app and posting the content in a visually appealing layout.

c. Social Media : Coordinate receiving information for social media posts and posting the content based on an agreed upon posting schedule.

II. Qualifications

A. Ability to communicate with persons from all walks of life and of all personality types both in person, on the telephone, and through email communications in a consistent warm, positive, caring, and friendly manner; demonstrates interpersonal skills necessary to maintain cooperative relationships.

B. Possess the computer, grammar, attention to accuracy and detail, and time management skills necessary to produce and proofread timely, quality correspondence and publications, manage calendars, and take accurate telephone messages.

C. Possess the skills (or ability to learn) to utilize the software suites expected of todays administrative professionals including but not limited to Google Calendar; Outlook; church management software; Microsoft Office : Word, Publisher, Excel; social media platforms; Mailchimp; Zoom; Mail Merge, and website and app management software.

D. Physical ability to lift and organize office supplies, including filled mailing trays and office hardware.

E. Ability to multi-task several projects and prioritize accordingly.

F. Willingness to learn church and Presbyterian organizational structure.

Salary : $15