Director of Facilities (5-10 yrs experience required)

First Presbyterian Church of Berkeley
Director of Facilities
Reports to Executive Director for Operations
Exempt, Full Time, Benefitted

JOB SUMMARY Manage the First Pres campus to support ministries and guests: maintain five buildings and equipment and manage capital expense improvements; ensure campus safety and security; oversee room usage for ministries and generate external facilities rental income; and oversee IT systems and support. The Facilities Director works in partnership with church staff and lay people, vendors and suppliers, and people/groups that rent facilities for our 163,000 square foot campus.

MAJOR RESPONSIBILITIES/ACTIVITIES

Facilities and Equipment

• Oversee five buildings and grounds, serve as facilities manager and maintenance supervisor for custodial staff and contracted vendors (maintenance/repair), HVAC, lighting, equipment, and other building systems.

• Use web-based application (FMX) to complete facilities requests and planned maintenance.

• Manage budget and oversee facilities-related expenses.

• Develop and manage vendor relationships.

• Direct capital projects as needed, in collaboration with the Facilities Committee, including developing scope of work, selecting contractors, soliciting bids, scheduling work, securing required City of Berkeley permits, and project management.

• Manage First Pres parking garage including vendor relationship.

• Oversee reception desk to welcome congregants and guests.

• Assign and maintain storage spaces on site, implement storage and archive database.

Campus Safety and Security

• Oversee security on campus, including campus/buildings access, security provider, locks, keys, video surveillance, alarm, and card systems. Security on-call point of contact. Fire Department contact for fire and safety inspections.

• Develop and oversee emergency preparedness and training plans for staff, campus, and ministries.

Room Usage Management

• Oversee room reservation system for internal and external use and payment.

• Manage Hospitality Coordinator to generate room rental income from external community groups and manage internal/church requests.

Information Technology

• Manage campus IT systems and IT consultant relationships to support campus and staff needs including the wired/wireless network, network servers, computers, and printers/copiers.

• Maintain and support telephone systems.

Administration

• Develop facilities annual operating budget. Process expenses for payment.

• Maintain files for equipment, buildings, and maintenance agreements organized and current. Maintain updated building maps.

• Primary staff liaison to First Pres Facilities Committee meetings.

MINIMUM REQUIREMENTS

• 5–10 years of experience in facilities management, commercial real estate, and/or property management. Bachelor's or 2-year Associate Degree preferred.

• Strong communication skills—both verbally and in writing.

• Self-directed in work with ability to manage multiple priorities and projects.

• Effective administrator to manage building maintenance and construction projects.

• Knowledge and experience with HVAC, electrical, plumbing, and related building systems.

• Knowledge and experience with emergency preparedness.

• Knowledge and experience with IT and telephone systems.

• Ability to maintain confidentiality in a sensitive and professional manner.

• Able to create/maintain spreadsheets to analyze/interpret financial data for projects/budgets.

• Willingness to work with volunteers as needed.

• Proficient knowledge of software programs and web-based applications, which include: Microsoft Office 365 (Outlook, Word, Excel, PowerPoint), Google Drive and Docs, and familiarity with database programs such as church/financial management systems. Willing and able to learn new programs and applications as needed.

SCHEDULE This position is full-time with the expectation of working on Sundays and weekends as needed. Exact schedule of workdays and days off to be coordinated with the supervisor.

Note: Nothing in this job description restricts the right of the leadership of First Presbyterian Church to assign or reassign duties and responsibilities to this job at any time.

First Presbyterian Church of Berkeley encourages individuals from traditionally underrepresented communities to apply. According to the value of unity in diversity found in our faith tradition, we are committed to providing equal employment opportunities to all job applicants and do not discriminate on the basis of race, ethnicity, color, national origin, gender, age, marital status, sexual orientation, gender identity or expression, disability, military or veteran status, or any other characteristic protected by federal, state, and local laws.

Updated January 2025

Job Type: Full-time

Pay: $68,640.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Experience:

• Facilities management: 5 years (Required)

Work Location: In person

Salary : $68,640 - $80,000