What are the responsibilities and job description for the First Recruiting LLC | Administrative Assistant position at First Recruiting LLC?
Maintain and update the C-Suite Executive team calendar
Coordinate logistics for calls, meetings, and events with the Lead Executive Assistant to ensure C-Suite Executive receives daily / weekly schedule, Requests and Reminders List
Arrange travel for C-Suite Executive, including reserving hotels, ground transportation and dining reservations
Prepare trip itineraries and directions - Ensure necessary materials and supplies are organized
Answer phones and provide detailed messages to the C-Suite Executive
Maintain and update documents, contacts, electronic files, and various record-keeping spreadsheets, prepare expense reports
Assist with miscellaneous projects, requests, research, and tracking / reporting needs
Serve as the primary liaison and the main point of contact for the C-Suite Executive Administration team and C-Suite Executives’ guests, facilitating seamless coordination of daily activities
Oversee daily C-Suite Executive administration team operations, ensuring the C-Suite Executive office and meeting rooms are well organized, clean, and supplies are fully stocked
Minimum of 2 years of experience in an administrative role, ideally in a corporate office environment
Proficient in Word, Excel, Outlook and Teams, Workday and Concur
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