Accounts Specialist

Job Description

Salary:

First Star Safety is a woman-owned business, founded in 2006, and fulfills the construction, traffic, and other safety-related needs of the Tri-State area and beyond. First Star Safety, LLC strives to provide our clients with the highest quality products, delivered with superior service, all at a fair and competitive price. Youll see examples of First Star Safetys work in virtually every corner of our community. Our equipment can be found on roadways, highways, bridges, construction sites, and events like the Flying Pig Marathon, NASCAR races, and other events at the Kentucky Speedway, FC Cincinnati, local community festivals, farmers markets, and fairs. From rooftops to roadways, First Star Safety is everywhere, working to keep you safe. When you think of orange barrels and cones, think of First Star Safety for these products and so much more.

Proud Members of

• Disadvantaged Business Enterprise
• Small Business Disadvantaged Business Enterprise
• Small Business Enterprise
• Encouraging Diversity Growth & Equity
  
  

Position Summary:

The Accounting Specialist is a crucial member of the First Star Safety team, responsible for managing the companys financial transactions with accuracy and efficiency. This role is essential for ensuring smooth financial operations by maintaining accurate records of accounts payable and receivable, reconciling financial statements, and supporting the organization in compliance and reporting requirements. Experience withDeltek / ComputerEase is a must.

This role is ideal for a detail-oriented and proactive individual who thrives in a dynamic environment and is eager to contribute to the financial success of First Star Safety.

Key Responsibilities:

• Manage accounts payable and accounts receivable processes, ensuring accuracy and timeliness in transactions.
• Process vendor invoices, payments, and employee reimbursements while maintaining detailed records.
• Generate and distribute customer invoices and follow up on outstanding balances.
• Perform daily, weekly, and monthly reconciliations of bank accounts, credit card transactions, and vendor accounts.
• Assist in the preparation of monthly financial statements and conduct analytical reviews.
• Maintain accurate records of transactions in Deltek / ComputerEase and ensure compliance with company policies.
• Support tax filings, including monthly and quarterly sales and use tax reporting.
• Research, analyze, and resolve questions from management related to financial transactions, job costing, revenues, and expenses.
• Assist in the preparation of annual state recertifications and audits.
• Maintain organized digital and physical financial records for easy access and compliance.
• Advanced accounting duties if qualified
• Perform other duties as assigned to ensure the efficient and effective functioning of financial operations.
  
  

Performance Expectations/KPIs:

• Invoice Processing Accuracy: Timely and accurate processing of invoices with minimal errors.
• Aging Report Management: Effectively track and follow up on outstanding receivables.
• Reconciliation Accuracy: Ensure all accounts are reconciled accurately within set deadlines.
• Operational Support: Provide financial insights and support to the management team as needed.
  
  

Qualifications:

• Minimum 5 years of experience in accounts receivable/payable within a construction or manufacturing environment is preferred.
• Experience with Deltek / ComputerEase is required.
• Strong knowledge of payroll processes and payroll law.
• Understanding of employment law is preferred.
• Proven experience with monthly account reconciliations and financial statement preparation.
• Solid understanding of month-end closing processes and GAAP accounting principles.
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage time effectively and adapt to changing priorities.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel).
• Demonstrated capability to work independently with minimal supervision.
• A high school diploma or GED equivalent is required; additional education in accounting is preferred.
  
  

Soft Skills:

• Effective Communication: Ability to clearly convey financial information and resolve discrepancies.
• Time Management: Strong ability to prioritize tasks and meet deadlines.
• Problem Solving: Analyze and resolve financial discrepancies efficiently.
• Teamwork and Collaboration: Work well with internal and external stakeholders.
• Adaptability: Ability to handle changes in processes and technology efficiently.
  
  

Abilities:

• Possess all auditory, speaking, and communication capabilities.
• Physical requirements: sitting, standing, walking, bending, twisting, climbing, pushing, pulling, lifting up to 25 lbs., seeing, and reading.
• All First Star Safety employees must comply with our Substance Abuse Prevention Policy as a condition of employment. Offers of employment may be contingent upon passing a post-offer/pre-employment drug screening.
  
  

Statement of Flexibility:

We reserve the right to change or modify job duties and assignments at any time. The above job description is not all-encompassing. Position functions and qualifications may vary depending on business necessity.