What are the responsibilities and job description for the Accounts Payable Specialist position at firstPRO 360?
firstPro is seeking an experienced AP Specialist to join a great team in the Norcross area. This is an excellent opportunity for a proactive individual who thrives in a fast-paced environment and is eager to learn and grow within the company under the guidance of a supportive and experienced hiring manager.
Key Responsibilities:
- Accurately process vendor invoices, purchase orders, and payment requests in a timely and efficient manner.
- Match purchase orders to invoices and receiving documents, resolving any discrepancies.
- Code invoices to the correct general ledger accounts and cost centers.
- Obtain necessary approvals for invoices in accordance with company policy.
- Prepare and process weekly/bi-weekly payment runs via various methods (e.g., ACH, check, wire transfer).
- Ensure timely payment of vendor invoices to maintain positive vendor relationships.
- Maintain accurate and up-to-date vendor records in the accounting system.
- Respond to vendor inquiries regarding payment status and discrepancies in a professional and timely manner.
- Assist with vendor onboarding and ensure proper documentation is obtained (e.g., W-9).
- Reconcile vendor statements to ensure accuracy and resolve any outstanding balances.
- Provide supporting documentation for audits as required.
- Adhere to company policies and procedures related to accounts payable.
- Ensure compliance with relevant tax regulations (e.g., 1099 reporting).
Qualifications:
- Associate's degree in Accounting, Finance, or a related field preferred. Equivalent work experience may be considered.
- Minimum of 1-3 years of experience in a full-cycle accounts payable role.
Salary : $55,000 - $60,000
