Accounts Payable and Receivable Specialist

We are seeking an experienced and detail-oriented AP/AR Specialist to join our General Accounting Department. In this role, you will be responsible for processing accounts payable and accounts receivable functions, including invoicing, payment application, collections, and vendor management. Experience with NetSuite is preferred.

Key Responsibilities:

• Apply incoming customer payments daily.
• Generate customer invoices for various monthly billings.
• Perform accounts receivable collections for a designated portfolio of customer accounts.
• Maintain and update the vendor invoice log.
• Ensure the accuracy and proper documentation of invoices, expense reports, and other financial documents.
• Code invoices to the appropriate general ledger account.
• Input invoices into the accounting system.
• Process A/P payments and prepare payment batches for transmission to the bank.
• Handle purchase order processing.
• Update and print 1099 forms as necessary.
• Respond to all incoming phone calls and emails promptly and professionally.
• Assist with training and provide service desk support for AR and AP functions as required.
• Review stale checks for unclaimed property reporting.
• Perform additional duties as assigned by management.

Qualifications:

• High School Diploma or equivalent required; Associate degree preferred.
• Minimum of 3 years of office/clerical experience, with a focus on accounting or finance.
• Experience with NetSuite preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Excellent communication skills and ability to interact with customers, vendors, and team members effectively.
• Proficient in Microsoft Office Suite; familiarity with accounting software (NetSuite preferred).