What are the responsibilities and job description for the Billing Coordinator position at firstPRO, Inc?
Billing Coordinator
Global Consulting Firm, Boston, MA- Hybrid
This position is responsible for producing and submitting monthly client invoices and preparing special analyses as required by the Billing Supervisor.
- Essential Job Functions and Responsibilities:Manage the billing process for an assigned portfolio of Case Teams from start to finish, ensuring the accurate and timely preparation of client bills and matters, while supporting firm partners as they manage client WIP
- Demonstrate a results driven mindset and ownership of responsibilities, as follows:
- Organize and distribute monthly proformas to internal partners
- Ensure that matters, rates, and billing requirements are setup correctly
- Review, edit and process changes to proformas to produce invoices for clients with complex billing guidelines, ensuring that both internal policies and outside counsel/client guidelines are followed
- Submit invoices according to individual client and case requirements, including the use of various e-billing portals and email communications
- Address invoicing issues as required, including but not limited to e-billing challenges, invoice revisions and answering general counsel/client questions
- Work directly with accounts receivable and accounts payable departments as needed to solve difficult obstacles related to core responsibilities
Work on special projects as requested
Effectively prioritize and manage projects to meet necessary deadlines
Prepare and/or assist with analyses and reporting to improve personal performance, better understand contributions as a member of the billing team and facilitate internal partner matter tracking
Respond to information requests from Case Teams, clients, and Billing Supervisor/Billing Manager
Qualifications:
- Associate’s degree required. Bachelor’s degree preferred.
- Minimum of 2 years billing experience required. An ideal candidate will have between 3-5 years of billing experience in a professional services environment.
- Experience in all aspects of billing (e-billing, email, external and internal communication) preferred.
- 3E experience preferred.
- Strong PC capability (Microsoft Office: Word, Excel, Outlook).
Salary : $65,000 - $73,000
