Facilities Director

The Facilities Director will have an operations & facilities background and has been in a management level role before. This person has worked at a large property with amenities.

The ideal candidate will be a strong writer and speaker with advanced Excel and technology skills. They should have significant plumbing and mechanical experience, with the ability to develop and manage their own preventative maintenance plans and detailed tracking systems. A minimum of five years of experience is required, along with a Black Seal license. This person will bring substantial expertise, organizational skills, and a proactive approach to the role.

• Ensure the efficient operation and physical condition of the building complex, including mechanical equipment such as boilers, heat exchangers, air conditioners, plumbing, electrical systems, lighting, elevators, fire sprinklers, standpipes, and electronic surveillance systems.
• Maintain the structural integrity of the complex, ensuring all building systems and equipment are in compliance with codes, industry standards, and best practices.
• Ensure proper safety precautions for personnel, residents, guests, property, and equipment according to Association policies and procedures.

Your Responsibilities:

• Develop and implement maintenance plans, systems, and procedures for building improvements.
• Conduct periodic inspections of the property to determine physical conditions and take appropriate actions for safe and proper operation.
• Assess the age, condition, and useful life of building systems and equipment to determine repair needs and capital requests.
• Ensure all required work permits and authorizations are in place for both in-house and contracted work.
• Supervise and validate the work of maintenance staff and contractors, ensuring it meets trade and Association standards.

• Prepare annual operating budgets for the Maintenance Department and monitor/control expenses.
• Oversee purchasing, inventory controls, and supply inventory levels, ensuring cost-effectiveness.
• Provide cost estimates and recommend budget adjustments as necessary.

• Develop and advertise specifications for contract services, receive and review bids, and participate in contract review, inspection, and administration.
• Ensure maintenance contracts are properly performed and manage the performance of contractors.
• Prepare and submit Requests for Proposals (RFPs) and Invitations for Bids (IFBs).

• Supervise, develop, and train maintenance staff, conducting regular meetings to coordinate departmental communications.
• Manage subordinates responsible for building maintenance, housekeeping, and tenant services.
• Handle interviewing, hiring, training, performance appraisals, and disciplinary actions for employees.
• Ensure compliance with safety practices and procedures, providing safety training for all maintenance employees.

• Maintain high visibility and excellent communication with residents and community staff.
• Respond to resident requests and work orders, ensuring their satisfaction.
• Be available for emergencies, weekend inspections, and evening committee meetings.

• Document all physical elements, systems, and equipment of the complex, periodically reviewing these documents for training and operational purposes.
• Submit regular reports on the status of mechanical equipment and structural integrity to the General Manager.
• Provide daily briefings and weekly action lists on the status of projects and ongoing operations.

• Provide technical advice on mechanical, electrical, plumbing, and structural issues.
• Ensure compliance with federal, state, and local regulations regarding safety, hazardous substances, and environmental impact.
• Maintain and update operational and maintenance procedures for mechanical equipment.

• Be available for emergency assistance during off-shift hours.
• Conduct investigations on safety-related incidents and ensure timely processing of claims.

Skills & Qualifications:

• Bachelor's degree in Engineering, Construction Sciences, or a related field, or a combination of education and relevant experience.
• Minimum 5 years experience in facilities maintenance and operations management, with strengths in mechanical, electrical, life safety, and fire protection systems.
• Strong technical knowledge of building systems including HVAC, elevators, fire alarms, pumps, valves, motors, and controls.
• Administrative experience with strong organizational, supervisory, and communicative abilities.
• Proficiency in computer software, including word processing, spreadsheets, and Microsoft Project.
• Capable of interpreting codes, regulations, and standards.
• LEED Accreditation and experience in high-rise facility management or community management is a plus.

Physical Demands

• Ability to perform physical activities such as standing, walking, sitting, lifting, and moving objects up to 100 pounds.
• Capable of working in various environmental conditions, including exposure to moving mechanical parts, high places, and outside weather conditions.

Salary: $100,000-$130,000 per year