What are the responsibilities and job description for the Bookkeeping and Human Resources Assistant position at Fishback Dominick LLP?
Job Title: Bookkeeping & Human Resources Assistant
Location: In person: Winter park
Job Type: Full-Time
Job Type: Full-Time
About Us:
Fishback Dominick LLP is a dynamic and professional law firm dedicated to delivering exceptional legal services. We are seeking a highly organized, detail-oriented individual to serve as a Bookkeeper while also managing front desk and some administrative responsibilities. Proficiency in Juris accounting software is required for this multifaceted role.
Fishback Dominick LLP is a dynamic and professional law firm dedicated to delivering exceptional legal services. We are seeking a highly organized, detail-oriented individual to serve as a Bookkeeper while also managing front desk and some administrative responsibilities. Proficiency in Juris accounting software is required for this multifaceted role.
Key Responsibilities:
Human Resources Duties:
· Recruitment and Hiring: Posting job openings, sourcing candidates, conducting interviews, screening applications, and coordinating with hiring managers to make hiring decisions
· Onboarding: Welcoming new employees, providing necessary paperwork, and facilitating orientation to company policies and procedures
· Planning & Organizing Firm events and meetings.
· Employee Relations: Addressing employee concerns, mediating workplace disputes, and promoting a positive work environment.
· Compliance: Ensuring adherence to labor laws, employment regulations, company policies, and tracking employees’ paid time off and coordinating employee vacations to ensure proper coverage.
Front Desk and Administrative Duties:
- Serve as the primary receptionist, handling phone coverage, mail, scheduling conference rooms, and providing customer service as needed.
- Manage emails, letters, packages, and phone correspondence.
- Track and replace office, kitchen, and cleaning supplies to avoid shortages.
- Maintain the postage meter, including supplies and refilling postage as needed.
- Deliver outgoing mail to the post office daily.
- Coordinate with cleaning staff to ensure office cleanliness.
- Manage office equipment, including coordinating with phone system vendors to maintain functionality and handle replacements as necessary.
- Maintain and update the firm’s library, including purchasing new books, renewing publications, and updating inserts in current materials.
- Work with neighboring businesses on shared expenses like dumpster billing and parking lot issues.
- Coordinate office readiness for new attorneys and organize the movement of outgoing attorneys.
- Provide support to other departments during staffing shortages, including assistance with wires, billing, dictation processing, and other duties as needed.
Bookkeeping Duties:
- Manage financial transactions using Juris accounting software, including accounts payable, accounts receivable, and general ledger entries.
- Assist with the preparation of monthly financial reports and reconciliations.
- Assist with client billing and matter management to ensure accuracy and timeliness.
- Ensure compliance with trust account regulations and reporting standards.
- Assist Accounts Payable functions, including onboarding new vendors, processing firm bills, and reviewing client invoices, as well as handling 1099 reporting.
- Work with Equitrac software to record rejected entries and allocate to the NB100 account.
- Assist retiring attorneys with closing files and organizing recordings, scans, and destruction of files.
Qualifications:
- Proven experience as a bookkeeper, preferably in a law firm or professional services environment.
- Proficiency with Juris accounting software is required.
- Strong understanding of accounting principles and financial reporting.
- Excellent organizational and multitasking skills.
- High level of discretion and confidentiality.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Preferred Qualifications:
- Experience in front desk or customer service support roles.
- Familiarity with legal billing procedures and trust account management.
What We Offer:
- Competitive salary based on experience.
- Comprehensive benefits package, including health insurance and paid time off.
- Opportunities for professional development and growth.
- A collaborative and supportive work environment.
How to Apply:
Submit your resume and a cover letter detailing your relevant experience and qualifications.
Submit your resume and a cover letter detailing your relevant experience and qualifications.
Fishback Dominick is an equal-opportunity employer. We celebrate diversity and are committed to fostering an inclusive workplace for all employees.
Salary : $20
