Accounts Receivable Specialist

HYBRID POSITION

Fit seeks an Accounts Receivable Specialist to provide financial, administrative, and clerical services that ensure effective, efficient, and accurate financial and administrative operatives. Salary is $50K - $65K range, depending on experience with company benefits, vacation, etc.

Essential Functions

• Verifies that transactions comply with financial policies and procedures
• Prepare new contracts for billing, verifying fees, terms, and special instructions
• Process journal entries at month end
• Create and update customer accounts
• Prepare, verify, and process invoices
• Codes and allocates payment receipt documents
• Prepares bank deposits
• Maintain deposit and paper check logs
• Investigate and resolve client queries and other accounts receivable issues
• Maintain accounts receivable client accounts and files
• Process mail involving Accounts Receivable items
• Ensure the confidentiality and security of all financial records
• Prepares regular periodic and special accounting reports
• Perform billing and reporting activities according to specific deadlines
• Reconcile assigned accounts
• Ensure that billing contacts are correctly maintained
• Assure accuracy and appropriateness of contract terms and attachments
• Verifying the accuracy of invoices and other accounting documents or records
• Process and maintain deferred revenue records and recording orders
• Handle all special billing situations, including monthly, quarterly, and annual invoices
• Organize and maintain up-to-date financial records
• Prepare customer statements, bills, and invoices and reconcile accounts to the general ledger
• Prepare and post credit, debit memos, and refund requests
• Provide backup support to other groups in the accounting department
• Type periodic reports and perform other general administrative duties
• Conduct account research and analysis
• Investigate and resolve matters of significance on behalf of management
• Interact with customers to resolve outstanding issues
• Send collection notices to clients and follow up on outstanding balances
• Provide backup support to other groups and departments concerning customers and their contracts
• Assists Accounts Receivable associates as needed to meet department deadlines
• Provide consultation or advice to management within the finance department
• Acts as a positive role model in all aspects of professional performance
• Observe safety procedures and personnel policies
• Updates job knowledge by participating in educational opportunities
• Assist in month-end financial close

Requirements:

• Bachelors Degree
• Minimum of 3 years of experience in accounting
• Proficient in Microsoft Office, especially creating and using spreadsheets
• Must be proficient in Excel, BC, Oracle, and Salesforce systems
• Accuracy with attention to detail, self-motivated and driven
• Must possess strong research and analytical skills, including critical thinking and problem-solving
• Must have knowledge of contracting terms and concepts
• Strong communication skills.
• Proficient in data entry
• Skilled in account reconciliations and audit practices
• Strong work ethic
• Customer service orientation and negotiation skills
• Ability to work independently or as a team member
• Demonstrate a sense of urgency and ability to meet deadlines.
• Possess a basic understanding of the fundamentals of Scrum
• Must be familiar with Deferred Revenue software
• Knowledgeable in payer contracts, rate processing, and rebates
• Ability to manage time and deadline-driven workload effectively, including follow-through on tasks and assignments
• Must be able to interact cordially and productively with co-workers in a team environment
• Ability to handle multiple tasks effectively, work under pressure, and prioritize.
• Must possess excellent written, verbal and organizational skills.
• Must be able to maintain a high level of confidentiality.
• Must be able to regularly exercise independent judgment and discretion about matters of significance with little or no supervision.