What are the responsibilities and job description for the Executive Personal Assistant position at Fitbooks?
Company Description
We own a host of companies spanning from Fitness clubs, Accounting firms, Real estate and Restaurants/Bars. I have been an entrepreneur for over 20 years and love to create and grow business ventures! My skills are in business architecture, strategic planning and empowering leaders in my organizations. As of late, I've recognized that a lot of my time is spent on administration...and so, I'm looking for someone to take a lot of that off of my plate so I have more time to birddog new deals and focus on growth on the businesses.
Job Details
Common duties and responsibilities include:
1. Managing schedules: This includes organizing appointments, meetings, and events, and coordinating travel arrangements.
2. Communication management: Screening phone calls, emails, and other correspondence, and responding on behalf of the executive when appropriate.
3. Administrative support: Handling administrative tasks such as filing, data entry, expense management, and maintaining records.
4. Research and information gathering: Conducting research, preparing reports, and gathering information on various topics as needed.
5. Liaison and coordination: Serving as a liaison between the executive and other team members, clients, vendors, and stakeholders, and coordinating communication and activities between them.
6. Project management: Assisting with the planning, execution, and follow-up of various projects and initiatives.
7. Personal tasks: Managing personal errands, appointments, and other tasks to help the executive maintain work-life balance.
8. Problem-solving and decision-making: Handling unforeseen issues and making decisions on behalf of the executive when necessary.
9. Confidentiality and discretion: Handling sensitive information with the utmost confidentiality and discretion.
10. Continuous improvement: Identifying opportunities for efficiency and improvement in processes and procedures, and implementing solutions to enhance productivity and effectiveness.
Overall, the primary goal of a personal/executive assistant is to support the executive in achieving their goals and objectives by providing efficient and effective assistance in various aspects of their professional and personal life.
Qualifications
The ideal candidate is well versed in Google Suite or similar systems like Microsof office (Excel, gmail, doc), understands or willing to learn how to use AI tools like chatgpt, understands and can work with social media. Can traverse and facilitate lot's of terrain; everything from working with contractors (landscape, design, architects, contractors, etc), to communicating with other leaders and staff in my organizations, doing research on topics related to gyms, to restaurants, accounting services, or any business venture we're apart of. Must be a good communicator. Must be someone who is good at predicting my habits; perceptive, intuitive, and insightful. You will need to gain an understanding of my routines, preferences, and behaviors, allowing you to anticipate my actions accurately.
Company Purpose
Inspire, Connect, and Empower.
Paid time off,Flexible work hours,Women in leadership/Women managers
Salary : $25 - $40